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Development Assistant

Company Rutgers University
Location New Brunswick, NJ
Update 7 Day ago
Position Information

Recruitment/Posting Title
Development Assistant

Job Category
Staff & Executive - Administrative & Support

Douglass Residential College

Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.

Rutgers University–New Brunswick took root more than 250 years ago. We are the state’s most comprehensive intellectual resource—the flagship campus of Rutgers, The State University of New Jersey, as designated by the Association of American Universities. We are the region’s most high-profile public research institution and a leading national research center with a global impact.

Posting Summary
Rutgers, The State University of New Jersey, is seeking Development Assistant to report jointly to the Douglass Residential College ( DRC ) Senior Department Administrator and Assistant Dean of Advancement. This position provides administrative and logistical support by facilitating, coordinating, and supervising the implementation of fundraising programs, projects, events, and procedures. Among the key duties of this position are the following:

• Performs general administrative support functions for the Assistant Dean of Advancement, Director of Development and Director of Student and Alumnae Engagement.
• Schedules appointments and events calendar, and arranges and coordinates logistics for development projects and meetings.
• Gathers information for donor visits and development projects, and performs general administrative support functions for the Dean.
• Oversees and manages all aspects of development events in order to assist in cultivating donors and moving them towards the solicitation stage.
• Processes prospect research requests and prepares donor-related records, statistics, reports and documents; may assist in basic research activities.
• Maintains development office proprietary databases and analyzes reports and information to create databases and briefings specific to the fundraising needs.
• Prepares routine gift reports and other informational materials for the development office, the scholarship office, accounting and other departments.
• Sends thank you acknowledgements to donors, and processes gift payments and account paperwork.
• Acts as a liaison between DRC and the RUF and University accounting departments: manages the opening of temporary accounts, new account questionnaires, and account transfers.
• Assists in alumnae relations, including identifying alumnae and development news for E-newsletter, website and/or social media pieces..
• Completes other work consistent with a basic understanding of the mission, vision, role, and goals of Douglass Residential College.

Position Status
Full Time

Hours Per Week

Daily Work Shift



Position Salary

Annual Minimum Salary

Annual Mid Range Salary

Annual Maximum Salary

Standard Hours

Union Description
URA-AFT Administrative

Payroll Designation

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility


Minimum Education and Experience
• Requires a Bachelor’s degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or reporting principles and practices.

Required Knowledge, Skills, and Abilities
• Must have excellent communication and interpersonal skills.
• Must have the ability to work effectively with donors and volunteers, fellow staff and office administration.
• Must be organized, detail oriented, personable, self-directed with strong planning skills.
• Must have the ability to prioritize tasks and meet deadlines.

Preferred Qualifications
• Preference will be given to individuals with experience in development, higher education, special events, volunteer management, etc.
• Two years relevant experience in an administrative function preferred.

Equipment Utilized
• Microsoft Office Suite and database management.
• Knowledge of or willingness to learn customized software including RADAR , SIGNALS , Cornerstone, etc.

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number

Posting Open Date

Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick

Home Location Campus
Douglass (RU-New Brunswick)

Location Details

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: