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Library Assistant I

Company Workplace Alaska
Location Anchorage, AK
Update 4 Day ago
300
The Alaska Department of Fish and Game is recruiting for a Long-Term Non-Permanent Library Assistant I.

Under the general direction of a Librarian III this position is stationed at Alaska Resources Library and Information. The Library Assistant I is assigned with technical work that requires the interpretation and the application of library procedures and methods. An incumbent's knowledge of library operations, especially in a library technical services department, will constitute effective assistance in providing quality library services to ADF&G and ADF&G–related projects. Funding for the position is provided by grants and contracts and the duration of the position will not exceed June 30, 2018. The job is at Range 11.

Responsibilities include, but not limited to the following tasks:
Wildlife Conservation Division database project:
• Bibliographic searching in SIRSI and OCLC for elements (title, author, and subject) needed to be input into database
• Retrieve and enter data for use in database project
• Use information tools such as print and electronic indexes, catalogs, and databases
• Utilize computer software programs to maintain logs, records, and statistics on tasks accomplished

Library Operations Assistance:
• Scan library materials to fulfil ADF&G staff requests
• Help to correct previously-distributed ADF&G reports when errors are discovered, involving upgrading print and electronic copies, and re-binding
• Order, maintain, and track supply orders placed with ADF&G resources

The successful candidate will have some or all of the following desired strengths (to receive an interview, all of the following desired strengths must be documented in your cover letter. If you do not have experience with one or more of the desired strengths listed below, please state this in your cover letter).
  • Work experience with library records
  • Familiarity with database structure and input
  • Familiarity with electronic document retrieval and storage
  • Experience in a library technical services department – at least one year or more is preferred
  • Bibliographic experience with citations, citation elements, and citation identification
  • Ability to synthesize information and make valid judgments regarding bibliographic citation
  • Experience in managing multiple projects simultaneously
  • Experience in completing projects on-time and meeting project objectives

MINIMUM QUALIFICATIONS:

High school diploma or GED certificate
AND either
One year of advanced level clerical work reviewing and processing documents which requires knowledge, understanding, and the ability to apply appropriate criteria, rules, regulations, and policies and procedures. The required experience includes work such as Administrative Clerk III or Human Resource Assistant with the State of Alaska or the equivalent elsewhere.
OR
Two years of journey level clerical office experience in a library or archive. The required experience is met by service as an Administrative Clerk II with the State of Alaska or the equivalent elsewhere.

Substitution:
Post secondary education from an accredited college (3 semester or 4 quarter hours equal one month) in any field may substitute for the required experience.

ADDITIONAL REQUIRED INFORMATION:

COVER LETTER
A cover letter is required for this position. The cover letter should highlight your knowledge, skills, abilities, and experience as they pertain to the key responsibilities and desired strengths listed in the job description. Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax it to the contact number provided in the job posting. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

This notice requires the submittal of a cover letter that addresses ALL of the desired strengths identified above and the letter will be used as an example of the applicant's writing skills.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska .

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents Only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.

HIRING RESTRICTION EXEMPTION
This individual position is EXEMPT from the hiring restriction. Qualified applicants are encouraged to apply.

Special Notice : This notice requires the submittal of a cover letter that addresses ALL of the identified KSAE's identified above and the letter will be used as an example of the applicant's writing skills.

Notice to Applicant : If you are selected for an interview, please provide the following prior to the interview via e-mail or bring to the interview: a list of three (3) professional references with current contact information.

CONTACT INFORMATION:

Name: Celia Rozen
Phone #: (907) 786-7676
Email: celia.rozen@alaska.gov