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Temporary Receptionist / Administrative Assistant (Engineering Firm)

Company Kleinfelder, Inc.
Location Redmond, WA
Update 5 Day ago
Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 60 offices in the US, Canada and Australia.

Built on a foundation of excellence, Kleinfelder is committed to client-focused solutions. Through our depth of experience and thorough understanding of environmental, regulatory, economic, and civic conditions, we identify and address challenges with innovation and common-sense. Kleinfelder’s integrated, award-winning experts collaborate with clients to meet their objectives - from project inception through design and execution. Connecting great people to the best work is our purpose - together, we deliver.

Kleinfelder is seeking a Temporary Receptionist / Administrative Assistant to be based out of our Redmond (Seattle) WA office.

THIS IS A TEMPORARY 40 HOURS / WEEK POSITION. Estimated to be a 3 month assignment, but position has potential to become Full time.


This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor and will work under direct supervision and guidance of Department and Area management.

The candidate will be responsible for timely completion of routine administrative procedures, as well as providing support for the production, accounting and administrative staff, in addition to the technical and professional staff.

Specific duties include:
Front desk reception, greeting visitors and answering the phone

Organize hospitality such as ordering and setting up lunches, and office events

Assist with word processing and scanning, photocopying and mailing of proposals and reports

Maintain project filing system

Maintain inventories of office supplies

Make travel arrangements

Process accounts payable invoices and expense reports

Assist project managers with financial tracking sheets and document control uploads

Required skills include:
Intermediate knowledge of MS Office, including Word, Excel, and Internet Explorer; familiarity with Oracle, Deltek or Microsoft Project a plus

Proficiency with office equipment, including multi-line phones, copiers, and scanner

The successful candidate will be:
Professional, friendly and courteous both on the phone and in-person

Highly organized and accountable

Team-oriented, willing to help whenever s/he can
High School degree (or equivalent) is required.

1-5 years of previous experience required, at least one of which was in a professional office environment

Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans (Compliant with the new VEVRAA and Section 503 rules)