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Temporary Receptionist / Administrative Assistant (Engineering Firm)Company Kleinfelder, Inc.
Location Redmond, WA
Update 5 Day ago
Built on a foundation of excellence, Kleinfelder is committed to client-focused solutions. Through our depth of experience and thorough understanding of environmental, regulatory, economic, and civic conditions, we identify and address challenges with innovation and common-sense. Kleinfelder’s integrated, award-winning experts collaborate with clients to meet their objectives - from project inception through design and execution. Connecting great people to the best work is our purpose - together, we deliver.
Kleinfelder is seeking a Temporary Receptionist / Administrative Assistant to be based out of our Redmond (Seattle) WA office.
THIS IS A TEMPORARY 40 HOURS / WEEK POSITION. Estimated to be a 3 month assignment, but position has potential to become Full time.
PREFERENCE WILL BE GIVEN TO THOSE WITH EXPERIENCE IN ENGINEERING, ENVIRONMENTAL OR CONSTRUCTION OFFICES
This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor and will work under direct supervision and guidance of Department and Area management.
The candidate will be responsible for timely completion of routine administrative procedures, as well as providing support for the production, accounting and administrative staff, in addition to the technical and professional staff.
Specific duties include:
Front desk reception, greeting visitors and answering the phone
Organize hospitality such as ordering and setting up lunches, and office events
Assist with word processing and scanning, photocopying and mailing of proposals and reports
Maintain project filing system
Maintain inventories of office supplies
Make travel arrangements
Process accounts payable invoices and expense reports
Assist project managers with financial tracking sheets and document control uploads
Required skills include:
Intermediate knowledge of MS Office, including Word, Excel, and Internet Explorer; familiarity with Oracle, Deltek or Microsoft Project a plus
Proficiency with office equipment, including multi-line phones, copiers, and scanner
The successful candidate will be:
Professional, friendly and courteous both on the phone and in-person
Highly organized and accountable
Team-oriented, willing to help whenever s/he can
High School degree (or equivalent) is required.
1-5 years of previous experience required, at least one of which was in a professional office environment
Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans (Compliant with the new VEVRAA and Section 503 rules)