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Program Assistant - University Business Center

Company California State University, Fresno Foundation
Location Fresno, CA
Update 9 Day ago
300

POSITION SUMMARY:

Full-time, benefited position for the California State University, Fresno Foundation . This position is responsible for providing programmatic, administrative, and fiscal support within the University Business Center (UBC).

ESSENTIAL JOB FUNCTIONS:

The incumbent has to be able to successfully carry out the following duties and responsibilities. Duties include, but are not limited to:

  • Provide administrative and fiscal support to UBC programs, specifically to the Executive MBA program
  • Responsible for processing and coordination of purchase orders, direct pays, and payment authorizations
  • Maintain expenditure records by specific budget category and prepare fiscal reports
  • Monitor financial reporting system on a regular basis to ensure accounting activity is correct and up to date
  • Provide financial reconciliation of various UBC programs on a regular basis
  • Provide a variety of clerical assistance to UBC programs
  • Maintain a computerized management information system of files and records involving participant eligibility, confidential personal information, demographic data and other program data
  • Responsible for creating various programmatic reports
  • Responsible for general office duties including reception, greeting visitors and students, answering phones, taking and distributing messages, and email communications
  • Responsible for creating and maintaining paper and electronic files
  • Communicate with internal and external staff regarding project updates, deadlines, etc.
  • Provide data and reports of the program on an as needed basis
  • Other duties as assigned

POSITION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High School Diploma required

  • High School Diploma required
  • Bachelor’s Degree is preferred
  • Two (2) or more years of work experience with progressively responsible clerical administrative support experience; preferably in an academic and grant setting
  • Exceptional organizational and time management skills with attention to detail and accuracy
  • Possess demonstrated organizational and recordkeeping skills
  • Possess highly developed interpersonal skills
  • Ability to maintain effective working relationships with faculty, staff, students, and the general public from diverse ethnic, cultural, and socio-economic backgrounds
  • Ability to work in a fast-paced environment with frequent interruptions while prioritizing multiple assignments and is responsive to short notice requests and deadlines
  • Experience with web-based email and calendar/meeting software
  • Expertise in using office software and technology (i.e., Microsoft Office Suite)
  • Familiarity in using Peoplesoft
  • Familiarity with Accounts Receivable and Accounts Payable processes
  • Ability to work effectively with personnel, faculty, staff, and students from diverse ethnic, cultural and socio-economic backgrounds; and a history of regular attendance and positive performance evaluations

COMPENSATION:

$3,166.66 - $3,333.33/month. Salary will be commensurate and competitive with experience and qualifications. Benefits include health, dental, vision, life, and vacation, sick, and holiday pay.

DEADLINE:

Application review begins August 15, 2017; open until filled.

TO APPLY:

Please visit the Auxiliary Human Resources page at www.auxiliary.com for job announcement and application. Applications may be mailed, emailed, faxed or delivered in person to:

California State University, Fresno

Auxiliary Human Resources

2771 E. Shaw Ave. (there is no suite number)

Fresno, CA 93710 Fax: (559) 278-0988

RESUMES WILL NOT BE ACCEPTED WITHOUT A COMPLETED APPLICATION

Employment for this position is by the California State University, Fresno Foundation. This is not a State of California position .

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY/ADA EMPLOYER

Job Type: Full-time

Salary: $3,166.66 to $3,333.33 /month

Required education:

  • High school or equivalent

Required experience:

  • Clerical: 2 years