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Program Assistant - University Business Center

Company California State University, Fresno Foundation
Location Fresno, CA
Update 9 Day ago


Full-time, benefited position for the California State University, Fresno Foundation . This position is responsible for providing programmatic, administrative, and fiscal support within the University Business Center (UBC).


The incumbent has to be able to successfully carry out the following duties and responsibilities. Duties include, but are not limited to:

  • Provide administrative and fiscal support to UBC programs, specifically to the Executive MBA program
  • Responsible for processing and coordination of purchase orders, direct pays, and payment authorizations
  • Maintain expenditure records by specific budget category and prepare fiscal reports
  • Monitor financial reporting system on a regular basis to ensure accounting activity is correct and up to date
  • Provide financial reconciliation of various UBC programs on a regular basis
  • Provide a variety of clerical assistance to UBC programs
  • Maintain a computerized management information system of files and records involving participant eligibility, confidential personal information, demographic data and other program data
  • Responsible for creating various programmatic reports
  • Responsible for general office duties including reception, greeting visitors and students, answering phones, taking and distributing messages, and email communications
  • Responsible for creating and maintaining paper and electronic files
  • Communicate with internal and external staff regarding project updates, deadlines, etc.
  • Provide data and reports of the program on an as needed basis
  • Other duties as assigned


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High School Diploma required

  • High School Diploma required
  • Bachelor’s Degree is preferred
  • Two (2) or more years of work experience with progressively responsible clerical administrative support experience; preferably in an academic and grant setting
  • Exceptional organizational and time management skills with attention to detail and accuracy
  • Possess demonstrated organizational and recordkeeping skills
  • Possess highly developed interpersonal skills
  • Ability to maintain effective working relationships with faculty, staff, students, and the general public from diverse ethnic, cultural, and socio-economic backgrounds
  • Ability to work in a fast-paced environment with frequent interruptions while prioritizing multiple assignments and is responsive to short notice requests and deadlines
  • Experience with web-based email and calendar/meeting software
  • Expertise in using office software and technology (i.e., Microsoft Office Suite)
  • Familiarity in using Peoplesoft
  • Familiarity with Accounts Receivable and Accounts Payable processes
  • Ability to work effectively with personnel, faculty, staff, and students from diverse ethnic, cultural and socio-economic backgrounds; and a history of regular attendance and positive performance evaluations


$3,166.66 - $3,333.33/month. Salary will be commensurate and competitive with experience and qualifications. Benefits include health, dental, vision, life, and vacation, sick, and holiday pay.


Application review begins August 15, 2017; open until filled.


Please visit the Auxiliary Human Resources page at for job announcement and application. Applications may be mailed, emailed, faxed or delivered in person to:

California State University, Fresno

Auxiliary Human Resources

2771 E. Shaw Ave. (there is no suite number)

Fresno, CA 93710 Fax: (559) 278-0988


Employment for this position is by the California State University, Fresno Foundation. This is not a State of California position .


Job Type: Full-time

Salary: $3,166.66 to $3,333.33 /month

Required education:

  • High school or equivalent

Required experience:

  • Clerical: 2 years