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Administrative Assistant III

Company Severn Trent Services
Location West Monroe, LA
Update 8 Day ago
300
Overview The Administrative Assistant III is responsible for providing administrative support duties of a moderate to highly skilled nature.

Responsibilities
  • Manages the workflow of a specific department or team.
  • May act as the working supervisor for other clerical office staff members.
  • Prepares correspondence, including letters, memos, e-mail for internal teams and external clients requiring some understanding of technical matters based on knowledge, verbal direction or research.
  • Answers and directs phone calls and, as appropriate, handles according to subject matter knowledge
  • Assists and directs all guests, clients and customers for meetings, appointments and service.
  • Performs general office support duties including: copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance and human resources as needed.

    • Schedules meetings, books conference rooms and assists in meeting support. Initiates action items from manager’s meeting notes and distributes accordingly. Provides travel and event coordination support.
    • Assists manager with special projects as needed.
    • Other duties as assigned (region specific).

    Qualifications



    Education/Experience : High School Diploma or GED and 3-5 years related experience.

    Technical : Advanced proficiency with Microsoft Office applications & internet; Working knowledge of Concur & expense tracking. Ability to use Lync. Ability to learn CMMS, CAD & Hansen (may vary). Advanced math skills including debits & credits. Working knowledge of post office protocol, bulk mail processing, work order systems & handling. Working knowledge of Work Day and Vehicle GPS System.

    Communication : Communicates clearly & professionally. Contributes to a positive internal & external customer experience. Maintains composure in challenging situations. Collaborates with others. Asks for constructive feedback. Communicates detailed information.

    Problem Solving & Quality : Pays attention to detail. Identifies & solves complex issues. Escalates issues accordingly; Checks work for quality. Shares suggestions to improve quality & productivity. Identifies, solves complex issues.

    Managing For Results : Works independently with minimal supervision. Takes projects to completion. Follows all company policies & SOPs. Manages multiple tasks, projects & priorities. Demonstrates flexibility in workflow/scheduling.

    Leadership & Initiative : Demonstrates a positive attitude. Acts in accordance with company vision, mission & values. Takes accountability for own performance. Willing to take on additional assignments. Seeks out opportunities for leadership & development. Trains others. Takes charge in absence of supervisor.

    PHYSICAL DEMANDS

    The work environment is characteristic of an office environment: sitting, standing, walking, bending and lifting are required to perform job responsibilities. The employee must occasionally lift and move up to 20 lbs.

    TRAVEL

    Limited - as needed.