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Supervisory Human Resources Specialist (Information Systems)

Company Veterans Affairs, Veterans Health Administration
Location Cincinnati, OH
Update 7 Day ago
The incumbent to this position serves as the Chief of the Processing, Records and Benefits Section, a multifunctional section with the Human Resources Management Service at the Cincinnati VAMC. The functional areas supervised include: Processing (HR Smart coding of all personnel actions), Records (electronic Personnel File (eOPF) management, and ADP Coordination), Benefits Administrations, and Human Resources Information System (HRIS) Compliance. As the chief of this section the Supervisory HR Specialist will monitor, coordinate and direct the effective and efficient administration of the Processing, Records and Benefits section.
This position functions with a large and diverse, university -affiliated Medical Center. The employees and units serviced are in a wide variety of occupations, including GS and FWS, professional and non-professional, Title 38 and Hybrid Title 38, with substantial differences in working conditions, entitlements and occupational practices and policies. The incumbent is responsible for ensuring that the work assignments of the human resources assistants and human resources specialists within the unit are carried out by distributing and balancing workload among the assigned employees as well as ensuring there is local compliance with regulatory guidelines for processing personnel actions, records management, and benefits administration. Serves as a specialist on the technical operations and functions of the automated personnel systems with responsibility for system implementation, deployment, and management which may include hardware.

Duties include but are not limited to:
  • Supervises a staff of employees to accomplish the work of the organizational unit and directs the daily activities.
  • Reviews HR SMART, DCPS (defense civilian pay system), and DFAS (Defense Finance and Accounting Service) error/reject messages daily (or as published) and ensures subordinate personnel make necessary changes/corrections.
  • Conducts reviews of subordinate personnel's work ensuring various aspects of the records processing is correct..
  • Ensures all updates to coding systems are implemented and the HRMS staff and/or applicable medical center staff is properly informed and trained regarding changes and updates.
  • Acts as a liaison between HRMS and Fiscal Service on matters related to personnel processing and/or payroll.
  • Provides leadership, management and oversight of a comprehensive employee benefits/awards program.
  • Serves as the official "Records Officer" for HRMS, responsible for handling all inquiries relating to official records maintained in personnel files, to include subpoena requests for employment information from Federal, State, and Local courts and jurisdictions.
  • Ensures all HRMS medical center policies and procedures as related to benefits offerings and processing are updated and in compliance with national regulatory guidance.
  • Assists subordinate personnel in the coordination of the health benefit open season fair, and develops communications to all employees regarding open seasons and changes in benefits.
  • Resolves complicated correction and or reconstruction of personnel action issues which may require tracing the affect employees' employment history and apply pertinent technical references, conditions, or precedents.
Work Schedule: 1st Shift 8:00 am to 4:30 pm
Position Description Title/PD#: Supervisory, HR Specialist (Info Sys), #085640
To qualify for this position, applicants must meet all requirements by the closing date of this announcement .

Specialized Experience :
Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

Dissecting problems and information into their meaningful parts, and using logic and judgment to evaluate alternatives and develop solutions.Ensuring timely and accurate completion of assignments in relation to processing records and/or benefits for employees.Demonstrating logical thinking when describing facts and concepts, and shapes communications to meet the needs of a specific audience.Managing an overall Processing, Records and Benefits program to ensure the efficiency, effectiveness and integrity of operations. Soliciting regular formal and informal feedback and taking action for customer satisfaction.Conducting program evaluations and instituting methods and procedures for improvements for a Processing, Records and/or Benefits section.Recommending policy direction when changes occur in program areas related to processing records and/or benefits.Developing and conducting training sessions on topics related to work performed in a Processing, Records and/or Benefits section.

There is no educational substitution for the GS-12 level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Physical Requirements: The work is sedentary, although the incumbent carries files, manuals, and other light objects.

Time-in-grade : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements . For a GS-12 position you must have served 52 weeks at the GS-11 level .
All applicants are required to submit the following supporting document type(s):
  • Resume
  • SF-50 (current and former Federal employees)
  • DD-214 (if applicable)
Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
  • OF-306
  • Other
  • Other Veterans Document
  • SF-15
  • Transcripts
Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form. For more information, please visit .

Faxing Applications or Supporting Documents: You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options . The Vacancy ID of the job opportunity announcement is 2013565.

NOTE : If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.