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Administrative Assistant II (Student Life)

Company Massasoit Community College
Location Brockton, MA 02302
Update 5 Day ago
300
Provides support and assists with routine and special projects.
  • Develops and maintains files, records and data bases, including accounts payable and accounts receivable
  • Supervises office staff and maintains office work flow
  • Assists with budget preparation, processes purchase requisitions, facility requisitions, oversees ticket sales anddeposits
  • Maintains records of expenditures, maintaining and monitoring budget accounts, records, and cumulative balances for departmental and club budgets
  • Oversees student ID's and maintains office equipment
  • Prepares and types memos and other clerical work and provides excellent customer service in person and via telephone
  • Such statement of specific duties shall fall within the Human Resources Division Classification Specification. All higher education Classification Specifications shall be available at the Board of Higher Education website: www.mass.edu

    Requirements:
    MINIMUM ENTRANCE REQUIREMENTS:

    Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.

    Substitutions:

    I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.*

    II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

    *Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

    NOTE: Educational substitutions will only be permitted for a maximum of two years of the required experience.

    Preferred Qualifications:

    Attention to detail and the ability to multi-task are key. Confidentiality is essential. Candidate will be expected to work independently as well as part of a team. Must have excellent computer skills using Microsoft Office Suite and Google docs, and must be willing to learn the college Banner system and College portal system. Excellent transcribing skills is highly desired.

    Additional Information:
    AFSCME union position, full-time, state funded with benefits

    Hours : 37.5 hours per week, 8:30 am - 5:00 pm, Monday - Friday

    Salary : Grade 17, Step 1 $899.03 weekly, paid biweekly ($46,749.56 annually)

    Deadline to Apply : October 10, 2017

    Application Instructions:
    A cover letter and resume are required, please apply online.

    Please Note : Applicants MUST apply online. Faxed, emailed, or mailed in resumes and/or materials will NOT be accepted. Due to the high volume of applications we receive, we are unable to provide individual feedback on application statuses. Please refrain from contacting the hiring manager and/or hiring department via phone, email, fax, mail, third person party or vendor and in person. Failure to comply, may result in application withdrawal.

    Massasoit Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the Title IX Coordinator, Yolanda Dennis, Office of Diversity and Inclusion, 508-588-9100 x1309, Brockton Campus, Administration Building, Room 229, ydennis@massasoit.mass.edu, or the College's Affirmative Action Officer, Donna R. Boissel, Human Resources, 508-588-9100, x1505, Brockton Campus, Administration Building, Room 233, dboissel@massasoit.mass.edu, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

    Women, Minorities, People with Disabilities and Veterans are encouraged to apply.