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Fiscal Process Coordinator (Management Assistant)Company City of Portland, OR
Location Portland, OR
Update 8 Day ago
Applications received after the 90 application limit has been reached will not be included in this recruitment process.
The Fiscal Process Coordinator in the Fiscal Services Division of the Portland Police Bureau is responsible for a variety of professional analytical and management support work assignments. These may include contract and ordinance coordination and processing, procurement processes, and assistance with budget preparation. Duties related to procurements, contracts and ordinances include drafting documents and tracking processing among project managers, other City bureaus including the Mayor's office, and problem resolution. Procurement processes include establishing vendor profiles and researching and requisitioning goods and services. Duties related to budget preparation assistance include a variety of analytical and financial support duties. Duties related to management support include researching, analyzing and drafting Division standard operating procedures for review, performing record retention processes, and assisting the Division's equity team with attainment of established equity goals related to procurement. Additional duties related to grant management and compliance are included. The position requires regular use of spreadsheets and databases, and excellent time management skills, including the ability to prioritize work assignments effectively.
Applicants must specifically address and demonstrate in their cover letter and resume how their education, training and/or experience, meets each of the following required minimum qualifications:
Knowledge and experience applying the principles, practices, methods and techniques of financial analysis;
Knowledge and experience applying the principles, practices and methods of municipal budget development and administration;
Knowledge and experience applying the principles and practices of sound business communication and ability to communicate effectively, orally and in writing;
Ability and experience maintaining files, records and documentation;
Ability and experience establishing and maintaining effective working relationships with bureau managers and staff, staff of other bureaus, representatives of other governmental agencies, the public and others encountered in the course of work.
Applicants must also possess:
Ability to successfully pass an in-depth background investigation.
THE RECRUITMENT PROCESS:
An evaluation of each applicant's training and experience, as demonstrated in their cover letter and resume weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on an equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Some positions may require those placed on the eligible list to complete and sign a criminal background statement before being considered for employment.
Applicants must submit a cover letter and professional résumé online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
Your cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
Your résumé should support the details described in the cover letter.
If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
Your résumé and cover letter should be no more than a total of four (4) pages combined.
Applications for this position will be accepted, online, until 90 completed applications have been received, but will close no later than 4:30 pm, on October 6, 2017, whichever comes first. Do not attach materials not requested.
Applications received after the 90 application limit has been reached will not be included in this recruitment process. E-mailed and/or faxed applications will not be accepted.
If you are requesting Veteran's Preference, attach a copy of your DD214 / DD215 and / or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for.
Veteran's Preference documentation must be submitted no later than 4:30 PM on the closing date of this recruitment.
Non-citizen applicants must be authorized to work in the United States at time of application.
It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement.
Teresa Dahrens, Senior Human Resources Analyst
Bureau of Human Resources