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Flight Coordinator/SchedulerCompany O-I
Location Perrysburg, OH 43551
Update 9 Day ago
This position is responsible for coordinating domestic and international flights on the corporate aircraft as well as a wide range of administrative activities. The candidate must be able to provide confidential administrative and aircraft scheduling support in a fast-paced, fluid and challenging work environment.
FLIGHT COORDINATOR/SCHEDULER ACCOUNTABILITIES
(All other duties as assigned)
Responsible for scheduling, revising, and canceling domestic & international flights on the company aircraft in accordance with mandated rules, regulations, protocols and procedures
Liaison with executives and senior executive assistants on all trip details, serving as the central point of contact between senior executives, requestors, flight crew and senior executive assistants
Input/maintain/report all data relative to the flight scheduling software, including recordkeeping, flight logs, and monthly/annual reports
Coordinate with third party flight handler to obtain required overflight permits, landing permits, flight details and crew accommodations
Prepare flight itineraries for internal use and distribution to senior executive assistants
Set up purchase orders in SAP to ensure timely processing
Perform daily administrative tasks including, but not limited to: answering telephones, entering data, filing, faxing, handling mail, scanning and copying documents
Schedule and organize meetings and conferences and assist with travel reservations
Prepare and/or assist in the preparation of presentations, reports, spreadsheets, using Microsoft Excel and/or Microsoft Word
Use in-depth knowledge of company or department operations to obtain information or respond to inquiries and disseminate information
Manage and maintain confidential files
Receive, review and prioritize correspondence with requests to act on material as required
SCOPE AND IMPACT
The work is highly administrative but the output of the work has a high impact on the business. The candidate must be comfortable dealing with individuals at all levels of the organization including senior executives, senior executive assistants, flight crews, and third parties. The candidate must also be able to work in a fast-paced environment while meeting deadlines and executing responsibilities efficiently and effectively.
EDUCATION AND EXPERIENCE
Strong organizational and analytical skills
Ability to handle multiple tasks in a fast-paced and sometimes stressful environment with a high level of accuracy and attention to detail
High degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity required
Excellent judgment and discretion required in handling highly sensitive, privileged and confidential information
Required experience and proficiency with Microsoft Office programs, specifically Power Point and Excel
SAP experience, preferred
Energetic, self-driven and a strong team player with a positive attitude
Courteous and professional telephone manner, with accuracy in taking messages.
This position reports to the Manager, Aircraft Operations. This position has no direct reports.
Must be able to perform the essential functions of the job with or without reasonable accommodations.
Must be authorized to work in the country in which you are applying for a position. O-I will not fund or manage the process of obtaining any required work authorization.
For more than a century, Owens-Illinois has delivered iconic, brand-building glass packaging to a growing global marketplace. The company was founded in Ohio by Michael J. Owens when he revolutionized the glassmaking industry with invention of the automatic bottle-making machine in 1903.
Since then, O-I has expanded to nearly every corner of the globe, with 79 plants in 23 countries spanning North America, South America, Europe and Asia Pacific. We are proud to employ 27,000 talented people around the world who display the same ingenuity and passion of our founder. As one of the few companies to be included on the Fortune 500 list every year since it began in 1955, we continue to build on that solid foundation and had revenues of $6.7 billion in 2016.
As a preferred packaging partner for our customers, we provide unmatched expertise in glass container design, engineering, manufacturing, quality and service, using industry-leading technology and best practices. Our employees thrive on using their expertise to help our customers connect with and appeal to consumers. Packaging is the first interaction consumers have with a product, and O-I glass conveys an image of superior quality and protects and preserves the taste of food and beverages. Glass is also the world’s most natural and sustainable package, make from three abundant natural ingredients and 100%, endlessly recyclable.
Working at O-I
At O-I, we know that our people differentiate us from our competitors and make our success possible. So, we are committed to fostering an environment that attracts and embraces the brightest minds and creating a culture that welcomes diverse ideas and perspectives while encouraging growth and rewarding performance.
Ask any of our 27,000 employees what unites us, and they'll tell you it's our passion for creating iconic, sustainable, beautiful, brand-building glass packaging. Our employees bring craftsmanship, quality and commitment to the creation of every glass container.
Our culture represents a unique combination of Midwest roots and global perspectives. Our employees around the world represent a range of nationalities, languages, customs and lifestyles. As we have grown, we have welcomed many cultures into our family yet remain one O-I, with values that transcend all geographies: safety, passion, teamwork, integrity, excellence, customer centricity and diversity.
For decades we have provided rewarding, stable jobs to thousands of employees around the world. In addition to good wages, we provide employees with a suite of benefits – including health care, retirement and other country-specific amenities. We also sponsor a comprehensive health and wellness program for our employees, and our training and development programs, along with our scale and footprint, provide significant opportunities for growth.
O-I is proud to support the communities in which our people live and work. Our employees around the world give to their communities through volunteerism and community service, and the company supports a variety of organizations and initiatives that advance education, protect the environment and promote arts and culture.
O-I is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact O-I at firstname.lastname@example.org and let us know the nature of your request and your contact information.