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Executive Assistant Openings in AMER (7 Openings Total)

Company Salesforce
Location San Francisco, CA
Update 6 Day ago
Executive Assistant & Sr. Administrative Assistant Openings in AMER (Multiple Openings)

Openings in San Francisco, CA:
Sr. EA to Chief Product Officer
EA to SVP & Associate General Counsel
EA to SVP & GM, Service Cloud & SVP, Product Management for Service Cloud
EA & Project Coordinator to SVP, M&A Strategic Operations

Openings in Bellevue, WA:
EA to SVP, Infrastructure Engineering
EA to SVP, Security Product & Program Management & SVP, Security Engineering

Openings in Burlington, MA:
EA to SVP Infra Engineering Commerce Cloud & VP, Infrastructure Operations

  • Flawless execution of administrative activities, with high attention to detail, organization and process.
  • Demonstrate ability to maintain high level of professionalism, confidentiality, discretion and judgment.
  • Provide a strong, strategic partnership with the executive to improve day-to-day efficiency.
Core Responsibilities:

Calendar Management:
  • Manage day-to-day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
  • Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
  • Take into consideration calendar priorities based on release cycle, fiscal calendar, current projects, customer fire drills, team needs and Dreamforce.
  • International and domestic travel booking.
  • Book appropriate domestic and international travel within SFDC travel policy taking into account travel Visas, costs and proper documentation.
  • Submit accurate expense reports in a timely manner adhering to SFDC policy.
Event Management:
  • Organization of quarterly meetings, volunteering events, off-sites, etc.
Additional Tasks:
  • Assist with food orders, luncheon planning, etc.
  • Assist with PowerPoint presentations; Microsoft and Google applications when needed.
  • Experience with the setting up and management of virtual meetings and tools e.g., GoToMeeting, GoToWebinar, Google Hangouts and conference calls.
  • Increased knowledge of all internal policies and systems.
  • Participate in planning and other business related meetings as requested.
  • Other administrative duties as requested.
Soft Skills:
  • Project management of intermediate complexity.
  • Use initiative and judgment within established guidelines.
  • Effectively interface with employees from other groups within Salesforce and senior executives inside and outside the company.
  • Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
  • Strong teamwork skills, and a strong ability to offer suggestions and improvements to process and work effectively across a range of personalities.
  • Strong relationship management skills.
  • Agility and flexibility in response to changing priorities and needs.
  • Proven ability to manage projects, work under pressure and consistently make deadlines.
  • Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
  • Very strong technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Gcal.
  • Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
Ideal Additional Skills:
  • Salesforce experience a plus.
  • Previous technology industry a plus.
  • 5+ years experience a must.
  • Bachelor’s degree preferred.
About Salesforce:

Salesforce, the Customer Success Platform and world's #1 CRM, empowers companies to connect with their customers in a whole new way. The company was founded on three disruptive ideas: a new technology model in cloud computing, a pay-as-you-go business model, and a new integrated corporate philanthropy model. These founding principles have taken our company to great heights, including being named one of Forbes’s “World’s Most Innovative Company” six years in a row and one of Fortune’s “100 Best Companies to Work For” nine years in a row. We are the fastest growing of the top 10 enterprise software companies, and this level of growth equals incredible opportunities to grow a career at Salesforce. Together, with our whole Ohana (Hawaiian for "family") made up of our employees, customers, partners and communities, we are working to improve the state of the world.