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Civil Rights Investigations Program Manager

Company Seattle Public Schools
Location Washington State
Update 5 Day ago
300
The Civil Rights Investigations Program Manager plays a key role in the Civil Rights Compliance Office, helping the district achieve its vision of a safe learning environment that supports our respective 53,000+ student journeys.

This position requires expertise in one or more of these legal areas to serve as a District Grievance Coordinator/Compliance Officer: Sexual Harassment and Sexual Violence (Title IX); Disability (Section 504/ADA); or Harassment, Intimidation and Bullying (HIB).

This position is responsible for coordinating and monitoring the implementation of the district's policies prohibiting discrimination against students, parents/caregivers, and members of the public on the bases of sex; race; color; religion; national origin; age; economic status; sexual orientation, including gender expression or identity; disability; and veteran status. Responsibilities include tracking complaints, conducting formal investigations, and developing and monitoring corrective action plans. Additionally, this position also oversees prevention efforts, provides support to school-site administrators, assesses data and complies with reporting requirements, and provides training to others on these issues.

Essential Functions 50%
  • Serves as a designated Compliance Officer (Title IX, Section 504/ADA, or HIB)
  • Responds to students, parents, staff, administrators, and others who have questions or report discrimination or HIB and provides information about the district's complaint procedures, and assists in filing complaints when needed.
  • Receives and processes formal complaints and oversees the step-by-step process to be sure that timelines are met.
  • Implements the district's policies and complaint procedure with respect to allegations of discrimination or HIB
  • Conducts and/or coordinates investigations, including: interviewing complainants, respondents, and witnesses, and reviewing documents, data, and other relevant materials.
  • Researches legal standards and requirements relevant to the complaint
  • Works with principals and neutral outside investigators to investigate complaints as needed and keeps complainants informed about the status of outside investigations.
  • Provides a written report regarding complaints and the results of the investigation in time for the superintendent or designee to respond to discrimination complainants within 30 days after the district initially received the formal complaint
  • Works with Principals for timely reports and decisions of HIB complaints in accordance with that policy and timely addresses HIB appeals.
  • Develops, implements, and monitors corrective actions
  • Organizes and maintains records of all discrimination and HIB complaints filed.

10%
  • Facilitates compliance with state and federal regulations, district policy, and grant requirements, including data management and report preparation.
  • At least annually, reviews and participate in development of discrimination and HIB reports on complaints to ensure that the district's complaint procedures and timelines are consistently followed, and to identify patterns and repeat offenders.
  • Participates in the development and implementation of the school district's annual processes to review and report disaggregated data to the Superintendent, School Board, State and Federal entities about (a) complaints and responses to allegations of discrimination and HIB and (b) to identify and address potential disparities and systemic barriers to equal educational opportunities in the district's programs, activities, and services (including, but not limited to, Advanced Placement courses, Highly Capable Programs, Career and Technical Education courses, Alternative Learning Experiences, extra-curricular activities, etc.)

10%
  • Facilitates the implementation of the district's policies and procedures related to discrimination and HIB to ensure that they are applied consistently across the district and at each school building
  • Participates in cross-functional teams to ensure that there are systems in place to track and record data across the district and at each school building that can be disaggregated, reviewed, and evaluated
  • Coordinates revisions to district policies and procedures related to Title IX, sex discrimination, and sexual harassment, as necessary, to ensure that they are up-to-date and consistent with current requirements under state and federal laws, regulations, and guidelines.
  • Reviews district and building publications to ensure that they include a consistent nondiscrimination statement with all of the necessary protected classes and the name (or title), phone number, and address of the district's Section 504 Coordinator, Title IX Officer, and Civil Rights Compliance Officer.
  • Ensures that the district uses effective methods to annually inform all students, parents, and employees about the district's discrimination complaint procedure, such as in staff and student handbooks.

10%
  • Works with administrators, Security Specialists, and others on investigations to make determinations as to whether incidents that gave rise to informal complaints constitute prohibited forms of discrimination, harassment, intimidation, bullying, or discrimination under district policies, state, and federal laws.
  • Reviews informal discrimination complaint responses and HIB incident reports from district schools/administrators to ensure consistent and appropriate responses, reporting, and monitoring.

10%
  • Consults with school administrators, staff and community agencies regarding identified students (both the victims and students who have engaged in discriminatory behaviors or HIB) to develops and monitor safety plans and remedial action plans when needed; works collaboratively to create intervention alternatives that are developmentally and culturally appropriate, matched with the level of identified risk, and inclusive of parental involvement; and may recommend social and psycho- educational options.

5%
  • Participates in Professional Learning Communities and provides training and consultation to administrators, central office staff, counselors, classroom teachers, and/or parents to help them understand the district's complaint process and nondiscrimination requirements to meet the needs of individual students.

5%
  • Develops and maintains positive relationships with district stakeholders, community agencies, law enforcement, Child Protective Services, and the courts as necessary. Shares information with appropriate agencies following district and department protocol.

OTHER FUNCTIONS:
  • Attends meetings, conferences, and seminars to maintain current knowledge of assigned area; monitors current research, trends, issues and practices; communicates findings, as appropriate.
  • May perform other related duties consistent with the scope and intent of the position.

RELEVANT COMPETENCIES:

Written Communications
Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that instigate appropriate actions.
  • Organizes and presents information in writing in a clear and convincing manner.
  • Uses appropriate writing style and tailors writing to meet the needs of the audience.
  • Uses correct spelling, grammar and punctuation.
Managing Relationships
Responds and relates well to people in all positions; is seen as a team player, and is cooperative; looks for common ground, and solves problems for the good of all.
  • Relates well to all kinds of people inside and outside of the organization.
  • Works to create win-win scenarios.
  • Shares appropriate information to find common ground.
  • Puts own agenda aside in order to achieve organization's goals.
Conflict Management
Successfully mediates conflict between individuals and groups; can hammer out tough agreements and settle disputes equitably; can find common ground and obtain cooperation with minimum noise.
  • Deals effectively with others in tough situations.
  • Expresses disagreements in a way that does not disparage or attach others.
  • Demonstrates the ability to expand areas of agreement and narrow areas of disagreement.
  • Recognizes differences in opinion, brings them into the open and looks for win-win solutions.
Organizational Agility
Knowledgeable about how organizations work; gets things done both through formal and informal channels; effectively maneuvers through complex political situations.
  • Understands the interests, motivations and agendas of others.
  • Uses the "informal" channels to get things done without creating problems with the "formal" channels.
  • Demonstrates an understanding and consideration of how actions may impact stakeholders.
  • Makes comments that move the group or situations towards a productive outcome.
Comfort Around Authority
Can deal comfortably with authority figures; presents to authority figures without undue tension; understands how authority figures think and work.
  • Handles situations and presentations to senior leaders comfortably and with ease.
  • Demonstrates an understanding of how senior leaders think and work.
  • Develops and adapts approaches that are appropriate to the needs of the audience.

DISTRICT-WIDE CORE COMPETENCIES:

Collaboration
Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.
  • Is seen as a team player who encourages efficient and effective collaborations.
  • Works skillfully in difficult situations with both internal and external groups.
  • Represents his/her own interests while being open-minded to other groups.
  • Builds respectful and productive relationships internally and externally.
Getting Results (Action-Oriented)
Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.
  • Demonstrates a strong sense of urgency about solving problems and getting work done.
  • Focuses on achieving the goal even in the face of obstacles.
  • Assumes responsibility for starting and finishing work with minimal supervision.
  • Strives for new levels of performance.
Decision Quality & Problem Solving
Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action.
  • Weighs the consequences of options before making a decision.
  • Applies appropriate criteria to situations for the purpose of making decisions.
  • Displays self-confidence in own judgment.
  • Focuses in the facts and solutions instead of opinions and problems.
Integrity
Is widely trusted; is seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.
  • Deals with people and situations in an honest and forthright manner.
  • Represents information and data accurately and completely.
  • Represents the confidentiality of information and concerns shared by others.
  • Takes ownership if a mistake is their own and does not blame others.
Accountability
Holds self and others accountable for measurable high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules.
  • Takes responsibility and action as if the risks (financial or otherwise) are his or her own.
  • Holds individuals and team accountable for their actions and results.
  • Initiates action even if outcome is uncertain and is willing to accept the consequences of failure.
  • Aligns own activities and priorities to meet broader organizational needs.
  • Demonstrates courage and confidence in his or her own ability.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
  • Working knowledge of current discrimination laws, regulations, and guidelines related to discrimination and harassment under Title IX of the Education Amendments of 1972; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act (ADA) of 1990 and the ADA Amendments Act of 2008; RCW 28A.300.285 and the Washington Law Against Discrimination RCW 49.60, as well as rules and guidelines adopted by OSPI and the U.S. Department of Education's Office for Civil Rights (OCR).
  • Familiarity with school operations, laws, policies and procedures.
  • Ability to establish and maintain interpersonal relationships utilizing facts, patience, and good judgment to ensure school safety and accurate and effective outcomes.
  • Knowledge and skill in impartial investigation procedures and practices.
  • Effective oral and written communication within a diverse community.
  • Effective training of school-age students and adult learners (parents, staff, and administrators).
  • Skill in mediation and facilitation.
  • Listen and communicate effectively with youth and individuals of all ages in a multicultural environment.
  • Take initiative.
  • Assess situations and adopt an effective course of action. Evaluate emergency situations quickly and use sound judgment.
  • Remain calm under pressure.
  • Work cooperatively without needing a lot of direct supervision.
  • Accurately document incidents and activities.
  • Maintain effective working relationships with students, staff, parents, the public and public agencies in a diverse, multicultural community.
DESIRED:
  • Computerized data management and Federal reporting.
  • Knowledge of mental health care and juvenile justice systems.

OTHER FACTORS:
  • May occasionally be required to be available in early evenings and weekends to meet complaint and reporting deadlines and to engage in investigatory activities, community or board events, and workshops/trainings.

CONDITIONS/DISCLAIMERS:

The above statements are intended to describe the general nature and level of work being performed by those assigned to this position and are not to be construed as an exhaustive list of all responsibilities, duties and skills. Employees may be required to perform duties outside of their normal responsibilities from time to time as needed. District employees are not authorized to make promises of employment for a particular period of time, or promises of a particular level of compensation or benefits to job applicants for certified or classified positions, and that any such agreement must be in writing and signed by the Superintendent. Any verbal or written statements to that effect by District employees other than the Superintendent are null and void. Additionally, nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Minimum Qualifications EDUCATION:

A Bachelor's degree in Education, Psychology or related field.

PREFERRED:

Master's degree in Education, Psychology, Law or related field.

RELEVANT YEARS OF EXPERIENCE:

Three (3) to Five (5) years of work experience conducting civil rights investigations.

PREFERRED:

Two (2) years of work experience providing services to school-aged youth.
Fluency speaking, reading, and writing a language other than English.

CERTIFICATIONS & LICENSES:

Valid Washington State driver's license or evidence of equivalent mobility and access to personal vehicle.

CLEARANCES:

Criminal Justice fingerprint and background check.