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Administrative Support AssistantCompany Department of the Interior
Location Hanksville, UT
Update 8 Day ago
This position is located in Hanksville, Utah. Information about Hanksville and the Hanksville area can be found at Hanksville, Utah
Physical demands : The work is typically sedentary. Some work may require periods of walking, standing, bending, or driving a motor vehicle. The incumbent may frequently lift relatively light boxes, materials,and supplies and/or carry file folders, copied materials, books, and other similar materials.
Work environment: Work is typically located in an adequately lighted, heated, and ventilated office environment. The work environment may involve everyday risks or discomforts that require normal safety precautions typical of such places as offices, mail distribution centers, meeting and training rooms, libraries, or motor vehicles.
ResponsibilitiesThis position serves as the Administrative Support Assistant for the Hanksville Field Station in Hanksville, Utah. The incumbent will perform a wide range of tasks described below, with work designed to further develop and refine their knowledge and skills. At the full performance level, major duties may include but are not limited to:
- Assists Field Station with budget tracking.
- Researches Federal Supply sources and other mandatory sources pertaining to government procurement, processes requisitions for the office.
- Handles and processes collections such as payments, sales, permits, and recreation fees.
- Serves as the primary contact for the front desk.
- Provides information to the public through a variety of oral or written contacts.
- Serves as the office's central point of contact for a variety of Human Resource matters.
- Assists the District property officer to assure accuracy of ownership and custody of all personal property and fleet management.
- Assists in the preparation and oversight of maintenance contracts (i.e.janitorial) for buildings and facilities.
- Processes incoming/out-going mail and performs filing and records custodial duties for the office.
Travel RequiredOccasional travel - At times, travel for meetings and/or training may be required.
Supervisory status No
Promotion Potential 06
Who May ApplyThis job is open to… DEU: All U.S. Citizens - Open to Public, No previous Federal Service is required. Questions? This job is open to 1 group.
- Assistants, Office
- Office Assistants
Conditions of Employment
- U.S. Citizenship is required.
- Security Clearance/Background Investigation is required.
- Be sure to read the "How to Apply" & "Required Documents" Sections.
- You cannot hold an active real estate license; nor can you
- have an interest or hold stocks in firms with interest in Federal Land.
- Direct Deposit Required.
QualificationsSpecialized Experience: In order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement – please be sure to include this information in your resume. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
To qualify at the GS-04 level you must meet one of the following: General Experience: Applicants must possess one (1) full year of general experience that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of an Administrative Support Assistant. General experience includes progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. OR Education: Applicants may substitute education for the experience required for the GS-04 level. To qualify based on education you must have completed twoyears of education above the high school level in any field. OR Combination of Education and Experience: Applicant may also combine education and experience to qualify at the GS-04 level. First, determine the total qualifying experience as a percentage of the experience required for the GS-04 level; then determine your education as a percentage of the education required for the grade level; then add the two percentages. The total percentage must equal at least 100 percent to qualify for the GS-04 level.
To qualify at the GS-05 level you must meet one of the following: Specialized Experience: Applicants must possess one (1) full year of specialized experience equivalent to the GS-04 level that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of an Administrative Support Assistant. Specialized experience includes performing clerical duties such as establishing and maintaining office files and records; receiving and referring telephone callers and visitors to the appropriate staff member; opening, logging, and determining the distribution of mail; and using a computer to perform administrative duties such as typing, scanning documents, and data entry. OR Education: Applicants may substitute education for the experience required for the GS-05 level. Four (4) years above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: Applicants may also combine education and experience to qualify at the GS-05 level. Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.
To qualify at the GS-06 level you must meet the following: Specialized Experience: Applicants must possess one (1) full year of specialized experience equivalent to the GS-05 level that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of an Administrative Support Assistant. Specialized experience includes performing cashier duties such as receiving monies due, issuing change and receipts, and completing related cash control funds; performing basic accounting practices sufficient to reconcile accounting errors; entering, retrieving, and correcting data in an automated data management system (data entry/coding); reviewing documents to ensure compliance and accuracy; and utilizing computer software and office machines to complete daily tasks.
Please see "Required Documents" of this announcement. If you are basing all or part of your experience on education, you must submit your college transcript(s) showing hours and grades from an accredited college or university.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your resume must contain enough information to show that you meet the specialized experience as defined in the announcement. In addition, your responses to the questions must be adequately reflected in your resume.
Additional informationThe Bureau of Land Management has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.
This position may require completion of a one year probationary period.
This is a career ladder position. Promotion is at the discretion of the supervisor, and is contingent upon meeting regulatory and legal requirements for promotion, satisfactory performance and the availability of higher level work. Promotion is not guaranteed and no promise of promotion is implied.
This is a Bargaining Unit position.
If tentatively selected for this position you will be required to complete and submit an OF-306, Declaration for Federal Employment, to determine your suitability for Federal employment and to authorize a background investigation. Failure to satisfy the preliminary background check will result in cancellation of the tentative job offer. Failure to satisfy the full investigation requirements may be grounds for termination, once you are placed in the position.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, or appointment. Management may use any one or any combination of these methods to fill the position. This job opportunity announcement may be used to fill additional vacancies.
Selective Service: Male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. To register or verify your registration go to the Selective Service System website.
Travel and relocation expenses will not be paid. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.
Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Program (ICTAP): CTAP provides eligible surplus and displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. Information about CTAP/ICTAP eligibility is available from OPM's Career Transition Resources website at CTAP or ICTAP . If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration or that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) This vacancy is within your CTAP/ICTAP eligibility; 2) You apply under the instructions in this announcement; and 3) You are found well-qualified for this vacancy. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of CTAP/ICTAP eligibility, or a copy of your separation personnel action form. CTAP and ICTAP eligibles will be considered well qualified if they fall within the Well or Best Qualified categories on the rating criteria for this position.
How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.
After the vacancy closes, a review of your application will be made to ensure you meet the basic qualification requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume. If you meet the qualification requirements, your application will be placed in one of three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for Veteran's Preference will receive selection priority over non-Veterans. In addition, interviews may be conducted for this position. The interviews may be conducted on a pass/fail basis or may be scored. The job specific questions relate to the following knowledge, skills and abilities required to do the work of this position:
- Ability to use a variety of office automation software, computer applications and navigational systems to input and retrieve information and complete daily tasks.
- Knowledge of procedures and practices regarding correspondence in order to prepare correspondence for office supervisors and managers.
- Ability to communicate effectively, skillfully, and tactfully both orally and in writing with internal and external customers from various backgrounds and experiences.
- Knowledge of automated collection and billing systems and procedures and regulations for handling sales and receipt of funds.
- Knowledge of purchasing regulations, use of government purchase cards and basic accounting skills.
- Ability to use a variety of office automation software, computer applications and navigational systems to input and retrieve information to complete daily tasks.
- Skill in communicating ideas, concepts, methods, analysis, and providing recommendations, both orally and in writing, with internal and external customers from various backgrounds and experiences.
To preview questions please click here .
Background checks and security clearanceSecurity clearance Not Applicable
Required DocumentsResumes must show relevant experience and other information. Your resume must list your education and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week and salary information. Your resume will be used to validate your responses to the assessment tool(s). You are welcome to submit a cover letter (optional). If you wish to do so, include it with your resume.
In addition to the online application (resume and responses to the questionnaire), you may be required to submit the following forms as applicable. Failure to provide the applicable required documents may result in no further consideration for this vacancy:
If you are claiming Veterans' Preference , you should indicate the level of Veterans' Preference you are claiming on your resume. If you are claiming 0-point Sole Survivorship Veterans’ Preference (SSP) , please provide the documentation you received granting this preference. If you are claiming 5-point Veterans’ Preference , you must submit a copy of your Member 4 DD-214, Certificate of Release or Discharge from Active Duty, showing your character of military service. If you are claiming 10-point Veterans' Preference , in addition to the Member 4 copy DD-214, you must submit documentation that supports your claim (e.g., an official statement from the Department of Veterans Affairs or from a branch of the Armed Forces certifying the existence of a service-connected disability; or receipt of a Purple Heart). Missing documentation may result in a change or removal of your claim for Veteran’s preference. Additional information on Veterans' Preference can be found in the VetGuide . If you are currently on active military duty , you must provide certification from your command that you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date your application is submitted. Additional information for active duty military can be found at VOW Act .
College Transcripts: If you are qualifying based on education or a combination of education and experience, you must submit a copy of your college transcripts or a list of college courses that include hours and grades. All qualifying education must have been obtained in an accredited college or university recognized by the U.S. Department of Education. You can verify accreditation at http://www.ed.gov/admins/finaid/accred/index.html . Unofficial transcripts are acceptable at the time of application. If you are selected, official transcripts will be required prior to appointment date. If your degree is from a Foreign Institution See Foreign Education .
CTAP/ICTAP: If you are claiming CTAP/ICTAP eligibility, you must submit a copy of the agency notice and your most recent SF-50 noting position, grade level, and duty station.
Uploading and Faxing Supplemental Documentation: You may submit your documents either via Auto-Requested Fax or by uploading your documents from your USAJOBS Profile. Auto-Requested Fax: allows you to submit required documentation that will be electronically displayed along with your resume. Uploading Documents: instead of faxing your documents you may use the uploading procedures through Applicant Manager. Do not use both options. Only one document can be saved in each section, and only the latest document will be maintained in the system. Hard copy paper supplemental documents, submitted without prior Human Resources approval, will be considered as an incomplete application. Required documentation must be submitted by 11:59 p.m. Eastern Time , on the closing date of this announcement.
If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
BenefitsA career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
- Benefits for federal employees
- Healthcare insurance
- Pay and leave
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.