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Medical Records Technician (ROI)

Company Veterans Affairs, Veterans Health Administration
Location Lexington, KY
Update 5 Day ago
The MRT Release of Information clerk evaluates the adequacy and completeness of submitted ROI request forms and processes requests according to established laws and regulations. The clerk will process requests via paper, CD, and through appropriate web sites.

This position requires strong customer service skills in dealing directly with patients and third-party requestors such as healthcare providers, attorneys and insurance companies.

Work Schedule: Monday - Friday; (8am - 4:30pm)

a. Citizenship. Citizen of the United States. (Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with chapter 3, section A, paragraph 3g, this part.)
b. Experience and Education
(1) Experience. One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills and abilities (KSAs) needed to perform MRT work.
(2) Education. Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy & physiology, and introduction to health records).
(3) Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience:
(a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of 6 semester hours of health information technology courses.
(b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. Also requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record.
(c) English Language Proficiency. MRTs must be proficient in spoken and written English as required by 38 U.S.C. 7402 (d), and 7407(d).

a. Creditable Experience
(1) Knowledge of Current Medical Record Technology. To be creditable, the candidate's experience must have
demonstrated the use of knowledge, skills, and abilities associated with current health information or health record technology and/or cancer registry practice and may be paid or non-paid employment.

(2) Quality of Experience. Experience is only creditable if it is either directly related to the position to be filled or in a related field. Qualifying experience must also be equivalent to the next lower grade level. Experience satisfying this requirement must be active practice, which is paid/non-paid employment as a MRT in the parenthetical title as described in subparagraph 3b(2) below.

(3) Part-Time Experience. Part-time experience as a professional MRT is creditable according to its relationship to the full-time workweek. For example, a MRT would receive 1 week of full-time credit for each 2 weeks of half-time work.

GS-6 MRT (Coder) Developmental Level 2
(a) Experience. One year of experience equivalent to the next lower level (GS-05).

(b) Demonstrated KSAs. In addition to the experience above, the candidate must demonstrate the following KSAs:

1. Ability to navigate through health records to find needed information;

2. Skill in interpreting and adapting health information guidelines that are not completely applicable to the work or have gaps in specificity, and ability to use judgment in completing assignments with incomplete or inadequate guidelines;

3. Ability to apply laws and regulations on the confidentiality of health information (e.g., Privacy Act, Freedom of Information Act, and Health Insurance Portability and Accountability Act (HIPAA)); and

4. Comprehensive knowledge of classification systems, such as current versions of International Classification of Diseases (ICD), Current Procedural Technology (CPT) and Healthcare Common Procedure Coding System (HCPCS), and skill in applying said classifications based on health record documentation.

(c) Assignment. Employees at this grade level serve in developmental positions as MRT coders and receive
intermittent monitoring. Coders may perform either inpatient or outpatient coding duties or may perform a combination of inpatient and outpatient coding.
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation. This also applies to current federal employees who want to be considered for new appointments under applicable veteran'sappointing authorities.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form. For more information, please visit .

The following documents are required:
2. Responses to the Occupational Questionnaire.
3. VA Form 10-2850c - Application for Associated Health Occupations (Available at (required).
4. Veterans Preference documentation such as DD-214 or equivalent, SF-15 and VA Letter, as appropriate.
5. Copy of your transcript if you are using education to qualify.