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Finance Assistant/Supply Clerk

Company ST. ANN'S HOME
Location Grand Rapids, MI
Update 8 Day ago

Purpose of Your Job Position

The primary purpose of your job position is to assist in the day-to-day functions of the Business Office and as may be directed by the Director of Finance.

Delegation of Authority

As a responsible employee in the Business Office you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Job Functions

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Duties and Responsibilities

Administrative Functions

Post customer payments by recording cash, check or ACH draft transactions.

Post revenues by verifying and entering transactions from deposits.

Administer Resident Billing.

Prepare Invoices and cost reports.

Collect cost report data.

Verifies validity of account discrepancies (i.e. when Medicare or Medicaid pays a different amount than AR shows outstanding) by obtaining and investigating invoices, charges and insurance information.

Resolves collections by examining customer payment plans, payment history and insurance coverage.

Review invoices and check requests, finalize supervisor sign off when necessary.

Set invoices up for payment in AP software

Fill requisitions from departments for routine supplies and equipment in accordance with established policies and procedures

Prepare and process accounts payable checks and ACH payments (GFS). Prepare wire transfer payments (hair salon) for Director of Finance to process through online banking.

Monitor accounts to ensure payments are up to date.

Maintain Accounts Payable vendor files.

Maintain annual W-9 records for vendors.

Responsible for the timely verification of medical insurance benefits

Use Ability Complete to process insurance verifications when requested by Care Coordinator or Therapy.

Re-verify existing resident coverage

Ensure various departments are properly charged with supplies they have recieved

All other duties as assigned

Personnel Functions

Report suspected or known incidence of fraud relative to accounts payable, kickbacks, payroll etc.

Staff Development

Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.

Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.

Safety and Sanitation

Follow established safety regulations, to include fire protection/prevention.

Follow established ergonomics policies and procedures.

Resident Rights

Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.

Knock before entering a resident’s room.

Ensure that the resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

Working Conditions

Works in office areas as well as throughout the facility.

Moves intermittently during working hours.

Is subject to frequent interruptions.

Is involved with residents, family members, personnel, visitors, government agencies/personnel, etc., under all conditions/circumstances.

Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.

Works beyond normal working hours, on weekends and holidays, and on other shifts when necessary.

Is subject to callback during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).

Attends and participates in continuing educational programs.

Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants.

Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.

May be subject to the handling of and exposure to hazardous chemicals.

Communicates with the medical staff, nursing personnel, and other department directors.


Must possess, as a minimum, a high-school diploma or its equivalent. B.S. in Business Administration or equivalent preferred.


Must have, as a minimum, two (2) years experience in Office Administration, payroll and accounts payable. Experience in health care accounting preferred but not required.

Specific Requirements

Must be able to read, write, speak, and understand the English language.

Must possess the ability to make independent decisions when circumstances warrant such action.

Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.

Must possess the ability to work harmoniously with other personnel.

Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound business office techniques.

Must be able to understand and carry out written and oral instructions.

Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents, staff, and visitors based on whatever maturity level at which they are currently functioning.

Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.

Must be knowledgeable of computers, data entry/retrieval, output, etc.

Must possess the ability to function as payroll and accounts payable back-up

Must not pose a direct threat to the health or safety of other individuals in the workplace.

Physical and Sensory Requirements

(With or Without the Aid of Mechanical Devices)

Must be able to move intermittently throughout the workday.

Must be able to speak and write the English language in an understandable manner.

Must be able to cope with the mental and emotional stress of the position.

Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.

Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.

Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination.

Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.

Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.

May be necessary to assist in the evacuation of residents during emergency situations.

Job Type: Full-time

Salary: $14.00 to $17.00 /hour

Required education:

  • Bachelor's

Required experience:

  • Microsoft Office: 5 years
  • A/R and A/P: 2 years