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SECRETARY (OA)

Company Department of the Army
Location Columbus, OH
Update 4 Day ago
300
Civilian employees serve a vital role in supporting the Army mission. They provide the skills that are not readily available in the military, but crucial to support military operations. The Army integrates the talents and skills of its military and civilian members to form a Total Army.

About the Position:
Thi s position is located at: U.S. Army Recruiting Battalion, 3rd Brigade, Columbus Headquarters Battalion, Command Group, Columbus, OH
Description of working environment: Work is performed in an office setting.

Who May Apply: US Citizens

Responsibilities
  • Receives telephone calls, greets visitors, and refers visitors to appropriate staff or controls small scale issues.
  • Relay messages from Commander to staff members.
  • Handle all written and electronic communication for the Command Group to include, correspondence, reports, directives, etc.
  • Maintain office files of correspondence, publications, and other material.
  • Arrange meetings for supervisor(s).
  • Maintain appointment calendar for supervisor.
  • Maintain time and attendance records for civilian personnel
  • Proofread documents for proper arrangement, spacing, formatting, grammar, and spelling.

Travel Required Occasional travel - The business travel requirement is 5%.

Supervisory status No

Who May Apply This job is open to… US Citizens Questions? This job is open to 1 group.

  • Job family (Series) 0318 Secretary

  • Requirements Help Requirements Conditions of Employment
    • This position requires a qualified typist of at least 40 words per minute.
    Other Requirements: Click here for expanded definitions.
    • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
    • You will be required to provide proof of U.S. Citizenship.
    • Two year trial/probationary period may be required.
    • Appointment is subject to the completion of a favorable suitability or fitness determination.
    • Direct Deposit of Pay is Required.
    • This is a Career Program (CP) 51 position.
    • Salary includes applicable locality pay.

    Qualifications In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document .

    To qualify based on your experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as: Provide administrative and clerical duties for managers and staff. Receive inbound telephone calls and direct as necessary, Reads and writes various types of electronic and hard copy correspondence, Arrange and prepare meetings for management and staff, Maintain time and other administrative records for personnel. This definition of specialized experience is typical work performed at the next lower grade/level position in the federal service, GS-04.

    You will be evaluated on the basis of your level of competency in the following areas:
    • Clerical
    • Computer Skills
    • Oral Communication
    • Writing

    Education Education Substitution:

    1) Qualifying based on education alone: Education may be substituted for specialized experience with 4 years (120 semester hours) of education above high school.
    2) Qualifying based on a combination of education and specialized experience: A combination of education and specialized experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of qualifying experience by 12. Then divide your semester hours of undergraduate education in excess of 2 years (60 semester hours) by 60. Add the 2 percentages. Note: For the purpose of qualifications, 1 full year of undergraduate education is equivalent to 30 semester hours.

    Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at - http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html

    Foreign education must be evaluated for U.S. equivalency in order to be considered for this position. Please submit your foreign education evaluation with your application.

    Additional information
    • If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .
    • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
    • If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
    • You may claim military spouse preference, see the information in the Military Spouse Preference Under Delegated Examining Procedures information sheet.
    • Multiple positions may be filled from this announcement.

    How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.

    Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    Basis for Rating : Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.
    • Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position.
    • Highly Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position.
    • Qualified. Candidates in this category meet the minimum experience requirements for the announced position.

    Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority. See Interagency Career Transition Assistance Program (ICTAP) for more information. Additional information about the program is on OPM's Career Transition Resources website .

    Background checks and security clearance Security clearance Not Applicable

  • Required Documents Help Required Documents The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist (External) .

    As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

    Your resume :
    • Your resume may be submitted in any format.
    • If you submit more than one copy of your resume, only the most recent version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent." It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
    • If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
    • For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.

    If you are relying on your education to meet qualification requirements: You MUST submit a copy of your transcript if you want to substitute your education for experience. If you claim qualifications based on education, and do not submit a transcript, your education will not be used in making a qualification determination and you may be found "not qualified." See: Transcripts and Licenses

    NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

    If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits Help Benefits A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
    • Benefits for federal employees
    • Healthcare insurance
    • Pay and leave

    https://help.usajobs.gov/index.php/Pay_and_Benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.