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Recruitment & Admissions Assistant

Company Oklahoma City Community College
Location Oklahoma City, OK
Update 8 Day ago
300
Provides direct administrative support to the Director of Recruitment & Admissions, Assistant Director of Recruitment & Admissions, and the Associate Director of International Student Services in the management and operation of the Office of Recruitment & Admissions.

Reports To
Director of Recruitment & Admissions

What position(s) reports to this position?

N/A

Job Duties (Position Specific)

(The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Job Duties (Duties Assignment Statement)

Screens problem situations and provides input and/or resolutions when appropriate, while maintaining strict confidentiality of discussions, meetings and personnel/payroll information.

Answers incoming phone calls for the Director of Recruitment & Admissions. Maintains a calendar of appointments and schedules meetings for the Director of Recruitment & Admissions.

Creates requisitions for purchasing and maintains accurate inventory records of The Office of Recruitment & Admissions budget. Takes notes at staff meetings or as needed.

Maintains accurate and efficient organizational systems for the upkeep of files and records, including: personnel files, travel requests, employee contact information, inventory, and data used for the creation of periodic reports. Requests rooms and printed items as needed.

Processes paperwork/online requests as needed, including, but not limited to: maintenance requests, technology, travel requests, printing requests, event requests, and personnel forms.

Assist with programs and services offered through the Office of Recruitment & Admissions including working at the Recruitment & Admissions front counter.

Maintains the Recruitment & Admissions email account; directing student requests for information to appropriate resources.

Other duties as assigned.

Job Duties (Safety / Policy & Procedures)

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation and shelter in place drills and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

Minimum Education/Experience

Associate’s Degree

Minimum two (2) years of responsible work experience

( Applicants must attach transcript conferring Associate’s Degree to be considered for this position. )

Required Knowledge, Skills & Abilities

Ability to work and communicate effectively with diverse student and employee populations

Familiarity with computer systems, MS Office or similar software.

Skills in word processing and basic database software

Demonstrated ability to work with attention to accuracy and detail

Ability to manage multiple tasks

Word: Font adjustments, paragraph functions (alignment, number, bullets, spacing), page set up functions (size, margins, columns, orientation), find and replace feature, spelling and grammar check. Insert illustrations, equations, symbols, tables, watermark, track changes, add notes/mark ups.

Excel: Adjust column and row size, font, data sort, highlighting, alignment, gridlines, wrap text, freeze pane, adjust for print-ability. Insert mathematical formulas, header/footer, using pivot tables, removing duplicates.

PowerPoint: Open and view in full screen a PowerPoint.

Outlook: Send, reply, reply all, forward and receive emails with and without attachments, insert or use a website link within an email, delete, archive and save emails, accept meeting requests, view calendar, add and edit calendar events or tasks, spell check. Create and send meeting requests, use internal address book to locate employee email addresses, adjust reading view for mail and calendar, search for previously received emails by person and topic. Set rules (out of office reply, automatically sort emails into folders, etc.).

Physical Demands/Working Conditions

1. GENERAL PHYSICAL REQUIREMENTS :
Sedentary work: The person in this position may occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects.

2. PHYSICAL ACTIVITIES :
This position requires the person to frequently communicate with and listen to administration, staff, faculty, students, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations.

This position frequently requires the person to operate a computer, other office equipment, and mobile devices to perform the essential functions of the position.

This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists.

3. VISUAL ACUITY :
This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

4. WORKING CONDITIONS :
This position performs the essential functions in an indoor, office setting.

Preferred Qualifications

Demonstrated work experience requiring public contact

Demonstrated experience working with student information systems

Required Training

Work Hours

Monday through Friday, 8:00 a.m. – 5:00 p.m.

Some evening and weekend work may be required.

Department
Recruitment/Admissions

Job Open Date
09/21/2017

Job Close Date
10/12/2017

Open Until Filled
No

HR Contact
Alicia Silva

Special Instructions to Applicants

Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume, and transcript confirming an Associate’s Degree.

Applicants who do not attach the required documents will not be considered for the position.

For application assistance or questions, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.