Administrative Assistant

Company Child Care Resource Center – Chatsworth, CA
Location Sacramento, CA
Update 8 Day ago
Work where your work matters. Work at CCRC.

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family, and community well-being. Whether the position works directly
with the public or supports our programs, every position is vital to our mission’s success and reputation as a leader. We are not your typical non-profit. We are 700 people strong and growing! You could play a key role supporting Government Relations!

General Summary :
Under direct supervision of the Director of Government Relations,
the Administrative Assistant performs professional administrative support including scheduling and coordinating appointments and meetings; preparing and modifying documents, reports and other correspondence; assisting with special
projects and campaigns; and coordination of shared office space and maintaining contacts lists and department information.

You will have the opportunity to :
Provide administrative support to the Director of Government Relations and department staff including email/written correspondence, photocopying, online searches, etc. 40%

Accurately schedule, update and calendar meetings with Capitol staff and members, partner associations and state agencies. Maintains contact lists within identified timelines. This includes routinely checking for accuracy of
all required fields, entering new information as received, deleting obsolete information, and calling to check for additional information when it is incomplete. 25%

Serve as department liaison to Accounting, Purchasing and other internal departments by keeping track of all purchasing requests and has general oversight of the department budget. Ensures all expenditures are budgeted accurately,
receive correct approvals, follow procurement policy guidelines, and purchased items are received as requested. Completes Director of Government Relations’ credit card reconciliations accurately and on time. Keeps department members informed on budgeted vs.
actual expenditures. 10%
Assist in internal and external agency meetings, outreach and events including annual Board Day at the Capitol, partner advocacy events and regular outreach and education to elected officials. 25%

Requirements to be successful in this job:
AA Degree Required (BA Preferred) plus two years of relevant administrative support experience.

Ability to thrive in a fast-paced, deadline-driven, team environment.

Superb organizational skills and ability to prioritize work independently.

Excellent oral and written communication skills. Meticulous attention to detail and strong proofreading capabilities.

Self-starter with strong collaborative skills.

Knowledge of public policy and California State Capitol calendar and scheduling preferred.

Excellent computer skills (typing 50+ WPM) to include knowledge of online research, web analytics and social media, advanced Microsoft Office Suite skills, and database management experience.

Valid California Driver’s License, reliable vehicle, automobile insurance, and clean DMV record required.

Must be able to lift 50 pounds and have the ability to work non-traditional work schedules, which may include evenings and Saturdays.

At CCRC, passion and meaningful work is rewarded! We offer employees:

Competitive compensation package

Robust benefit offerings- Medical, Dental, Vision, and Voluntary Life Insurance

Basic Life Insurance and Long Term Disability paid for by CCRC

Employer Contribution
and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting

Generous Time Off policy- Vacation and Sick Time, Holidays, and Paid Winter Break

Opportunities for learning and professional development, including tuition reimbursement

Employee Assistance and Wellness Programs

501(c)(3) designation – You can apply for Public Service Loan Forgiveness!

We have doubled in size over the past 10 years. We provide child development and early education, workforce development opportunities, child care financial assistance, Head
Start preschool and Early Head Start services, and more for close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County, including Antelope Valley, and the entirety of San Bernardino County, including an office in
Victorville, serving a total geographic area of 22,500 square miles.

CCRC will consider for employment qualified applicants with Criminal Histories in a manner consistent with
the Los Angeles Fair Chance Initiative for Hiring.