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Part Time Clerk

Company City of Anaheim, CA
Location Anaheim, CA
Update 5 Day ago
300
Description

THIS IS AN ADVANCED NOTICE OF AN EMPLOYMENT OPPORTUNITY.

ONLINE APPLICATIONS WILL BE ACCEPTED FOR THIS OPPORTUNITY FROM
APPROXIMATELY 8:00 AM Friday, September 15, 2017,
UNTIL 5:00 PM Monday, September 18, 2017.

The City of Anaheim Planning & Building Department seeks an outgoing and customer service-driven Part Time Clerk for the Building Division. The Clerk will provide clerical support to the Building Division's Plan Check, Permit Counter and Inspection staff and provide friendly and thorough customer service to both internal and external customers at the front counter and over the phone. Typical duties include filing plans and documents related to current projects, organize and maintain records room, input new and updated project information into the Tidemark database, facilitate exchange of records for scanning and quality checking, and perform routine clerical office support tasks.

Candidates must possess experience in performing basic clerical work in an office environment and in Microsoft Office software. Provide customer service assistance (in-person, by phone, and email) along with excellent English communications abilities. Candidates fluent in both verbal and written Spanish is highly desirable.

This is a part-time position usually averaging 30 hours per week. A minimum number of hours is not guaranteed.
Essential Functions
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

Provide customer service to the public at a counter, answer a multi-line telephone, take messages and transfer or refer callers and public to other sources; provide routine information, provide information on departmental and City policies and procedures as required.
File materials into and retrieve materials from established filing systems and assemble materials in numerical, alphabetical or subject order.
Maintain and post data to logs, lists, ledgers, and follow-up files. Check and compare records and documents verifying accuracy.
Prepare outgoing inter-office and U.S. mail; stuff envelopes, affix labels, seal envelopes, affix postage; sort and place in proper order for mailing.
Type, proofread and word process a variety of correspondence, letter forms, memoranda and documents from rough draft or verbal instruction; compiles data and prepares various reports.
Type forms, labels, envelopes, lists and routine correspondence; assemble packets of information; using a keyboard enter and retrieve routine, repetitive information to a personal computer.
Compile information for a variety of narrative and statistical reports; locate sources of information; devise forms to serve data and determine proper format for finished reports.
Perform daily machine cleaning and servicing functions, order and store paper and supplies, and demonstrate use of standard copy machines and ancillary equipment.
Copy, collate, staples and otherwise binds a variety of materials. Maintain routine lists, logs and other records.
Sorted U.S. and inter-office mail for unloading and delivery; receive, open, date stamp, sort and distribute incoming inter-office and U.S. mail and deliveries from messenger services.
Perform related duties and responsibilities as required.
Qualifications
Candidates must possess any combination of experience and training that would provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities are as follows:

Demonstrate knowledge of modern office procedures, methods and computer equipment; basic principles and procedures of filing and record keeping; basic principles of customer service; basic principles of business letter writing and basic report preparation; English usage, spelling, grammar and punctuation; basic math.
Have the ability to type and/or enter data on a computer at a speed necessary for successful job performance; operate office equipment including computers and supporting word processing applications; file information accurately; answer telephones and take accurate and complete messages; understand and carry out oral and written instructions; understand pertinent procedures and functions quickly and apply them under moderate supervision; establish and maintain effective working relationships with those contacted in the course of work.
Possess a valid California Driver's License by date of appointment.
Supplemental Information
Note: This is a part-time position usually averaging 30 hours per week. A minimum number of hours is not guaranteed.

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS

THIS IS AN ADVANCED NOTICE OF AN EMPLOYMENT OPPORTUNITY.
ONLINE APPLICATIONS WILL BE ACCEPTED FOR THIS OPPORTUNITY FROM APPROXIMATELY 8:00 AM Friday, September 15, 2017 UNTIL
5:00 PM Monday, September 18, 2017.

Applicants are encouraged to apply early. Applications will not be accepted after this deadline.

The selection process may consist of a minimum of skills examination and oral interview.

The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.

Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.

The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.