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Part-Time Accounts Payable Assistant

Company GAN Corp
Location Huntsville, AL
Update 11 Day ago
300
GaN Corporation is now accepting resumes for a part-time Accounts Payable Assistant to support the main office in Huntsville. Under the supervision of the Finance Manager, the part-time Accounts Payable Assistant will perform duties associated within the Finance Department of GaN Corporation. This position will perform a variety of complex administrative duties requiring knowledge of GaN’s finances and operations – requiring accuracy, accountability and confidentiality. Work is reviewed periodically for accuracy and conformance with department policy and procedures is a requirement.This position requires initiative, multi-tasking skills and ability to work efficiently with minimal supervision on all assignments. Our part-time Accounts Payable Assistant should be able to work flexibly both independently and on a team, where the need for extensive communication is crucial.

GaN hires creative and independent thinkers who have a desire to grow personally and professionally as well as to help GaN grow as a company. Our team consists of people with exceptional interpersonal, written, and verbal communication skills who are amiable and outgoing. We are ethical partners with our customers, maintaining a professional demeanor while being dedicated to superior customer service, quality, and team building.

GaN Corporation is an Equal Opportunity Employer. We are pleased to consider all qualified applicants for employment without regard to race, color, gender, sexual orientation, gender identity, religion, national origin, age, marital status, veteran status, disability, genetic information or any other legally protected classifications. GaN Corporation participates in E-Verify.

Responsibilities:

  • Perform a variety of accounting functions such as compiling and sorting documents, calculating and verifying amounts, inputting and posting transactions within Deltek GCS Premier, ADP, GaN’s banking vehicle, as well as the 401(k) vendor, etc.
  • Assist with the processing of payroll in Deltek GCS Premier and ADP
  • Reconcile travel expense reports
  • Process employee reimbursements
  • Process and post labor distribution and payroll journals
  • Prepare 401(k) file(s) for transmittal via vendor specifications
  • Ensure all incoming invoices are verified by the appropriate parties prior to processing
  • Voucher account payables
  • Assist with management of employee credit cards relating to the vouchering and reconciliation
  • Print and prepare checks as related to accounts payable
  • Maintain financial records, including generalized and specialized files
  • File/scan payroll documents and finance records as applicable
  • Make bank deposits as necessary and requested
  • Respond to Management and employee department inquiries as appropriate
  • Work with all departments within the company on special projects as needed
  • Prepare reports and correspondence as necessary
  • Receive and respond to written and telephone inquiries from vendors, contractors, employees and/or others as necessary and appropriate
  • Provide information/assistance to internal/external auditors upon request
  • Communicate in a positive, effective, and prompt manner

Qualifications:

  • High school diploma (minimum)
  • HS diploma with 5 years experience in an office or contracts administrative position. Education beyond the HS level can substitute on a year-by-year basis for experience (Associates degree with 3 years experience or Bachelor's degree with 1 year experience)

Required Skills:
  • Experience using Deltek, GCS Premier, and/or CostPoint
  • Experience working closely with ADP
  • Strong Excel and Word skills, as well as strong verbal and written communication skills
  • Maintain a documented system of accounting policies and procedures
  • Ensure that accounts payable are paid in a timely manner
  • Ensure that all reasonable discounts are taken on accounts payable
  • Ensure that accounts receivable are collected promptly

Desired Skills:
  • Experience using Impromptu
  • Experience in process and procedure improvement
  • Experience in business development with cost analysis, cost volume preparation, or pricing support

Special Requirements:
  • Must be a U.S. Citizen
  • Must possess Security Clearance specified below

Security Type Needed:

None