carrierlist.co : Today's job recruitment is very competing, that's why you ought to perform properly which is an excellent tough activity. carrierlist.co will provide you with opportunity to take action and that means you would be able to create the right selection inside better technique to find rapid and also greater result. That way you'll get greater prospect and also less hazardous live in the foreseeable future. Harvard University is just about the organizations you could confidence to offer your family suitable and also better stay in the foreseeable future. Signing up for this business can make anyone capable of attain the target easier and also create your own desire becoming reality.

To create the organization eyesight and also quest happens accurate; Harvard University will be wide open pertaining to completely new position since Position as Staff Assistant Companies Harvard University in Boston, MA in January 2018 inside Boston, MA begin with January 2018. All people who's interested in filling this vacant, make sure you take part in this specific Position as Staff Assistant Companies Harvard University in Boston, MA in January 2018 January 2018 recruitment throughout Boston, MA. It truly is advised for everyone participants to organize almost all required prerequisites for this task recruitment process, since the procedure requires you to definitely allow ideal specs that the firm wishes because of this location. If you're you are the one that can certainly complete the spec, you can attempt to read more information about Position as Staff Assistant Companies Harvard University in Boston, MA in January 2018 January 2018 in Boston, MA below.

.

Staff Assistant

Company Harvard University
Location Boston, MA
Update 6 Day ago
300
The Department of Neurobiology at Harvard Medical School is looking for an Administrative Assistant to provide administrative support for two senior faculty members and the Harvard Brain Science Initiative (HBI), a university-wide neuroscience community-building venture. This is an exciting opportunity to work with some of the world’s leading neuroscience laboratories and facilitate interactions amongst an energetic and diverse group of scholars.
We are seeking a person who is organized, demonstrates meticulous attention to detail, enjoys keeping others organized and is invested in their success, and able to handle confidential information and material with discretion. Time will be divided roughly as 25% dedicated to one faculty member, 25% to the other faculty member, and 50% to HBI, all working from the same office space. Although there is flexibility in this time distribution, an ability to prioritize and communicate with the three supervisors would certainly be an asset. The primary job site will be an office space in the Boston Longwood campus of Harvard Medical School. There will be an occasional need to spend time at Harvard University in Cambridge for HBI events.

Responsibilities may include but are not limited to:
  • Sort emails into categories to be managed by different individuals
  • Ensuring and assisting in the timely follow up to email and scheduling requests
  • Reply to emails requesting administrative information, etc.
  • Manage calendaring
  • Liaison with finance office regarding purchases and reimbursements
  • Coordinate travel arrangments for the faculty and visiting scientists from other universities
  • Plan seminars, symposia and other scientific events (schedule, order food, advertise, coordinate AV, provide on-site assistance as needed)
  • Format content for email newsletters
  • Manage mailing lists and databases
  • Assist in managing a website - posting news and event information, keeping faculty listing up to date
  • Provide administrative support for funding opportunities, including potentially building grant application forms online and gathering application materials
  • Organize spending data from finance office to track certain program expenses
3 years of administrative or related business experience. Education beyond high school may count toward experience.

Bachelor's degree preferred. Proficiency in Microsoft Outlook, Gmail, Google Calendar, Word, Excel, and Adobe Acrobat required. The successful candidate will enjoy the diversity of the tasks involved in this job and will be willing to work constructively with their three different supervisors to develop useful methods to communicate and prioritize their different requests. Many of the tasks in this job can be performed on a flexible time horizon, but some will be time-sensitive, and so a successful candidate will need to reprioritize their tasks frequently. The ideal candidate will communicate easily with supervisors and colleagues about which tasks are most important and will be resourceful in making time for urgent tasks. Experience with writing professional emails efficiently and sensitively would be enormously helpful. Strong organizational skills required. Some familiarity with website development platforms (such as Open Scholar or WordPress), mailing list management tools (such as MailChimp or Constant Contact), and electronic application portals (such as Community Force or SlideRoom) -- or an eagerness to learn such platforms -- is preferred. This position requires a self-motivated and flexible individual with a strong customer service orientation who enjoys working independently.
This is a one year term appointment, with the possibility of renewal.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.