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Mailroom Clerk/Document Reproduction Technician

Company University of the District of Columbia
Location Washington, DC
Update 9 Day ago
Number of Vacancies: 1
Area of Consideration: Open to the Public
Position Status: Full-time, Regular
Pay Plan, Series & Grade: DS0095/15
Salary Range: $29,910 - $37,774 ($14.37 - $18.16)
Closing Date: Open Until Filled
Location: 4200 Connecticut Avenue, NW Washington, DC
Brief Description of Duties
Incumbent functions as Mail Clerk and Document Reproduction Technician in the David A. Clarke School of Law.
Essential Duties and Responsibilities
  • Sorts outgoing mail according to sender's request, i.e. 1st class, certified, priority, express, return receipt.
  • Tracks outgoing mail by departments, and clinics.
  • Determines correct postage/fees and applies to the mail and packages.
  • Keeps track of postage used and alerts management when postage falls below safety amount level
  • Only uses postage on official law school and University of the District of Columbia mail and packages
  • Keeps postage machine secure at all times to prevent unauthorized use.
  • Makes mail ready for pick up daily as established by USPS.
  • Delivers mail to post office as required by USPS
  • Maintains shipping supplies as needed by the law school and order additional supplies as needed.
  • Schedule package delivery vendors as needed for package pickups.
  • Sorts, tracks, and distributes incoming mail to faculty, staff, administration, and law library.
  • Sorts, tracks, and distributes incoming packages to faculty, staff, administration and law library.
  • Notifies university warehouse of any capital assets that needs to be tagged for university asset control.
  • Quarantines all incoming university assets until they are tagged for tracking.
  • Locates proper addresses and makes correction for misdirected mail; forwards student mail.
  • Reproduces copies for faculty, administrative staff, legal clinics, and student research assistants.
  • Contacts machine service providers when necessary.
  • Delivers supplies to School of Law faculty, staff, and administration.
  • Performs monthly inventories of office supplies and identify low or out of stock items
  • Makes recommendation on office supply stocking levels
  • Transmits faxes for School of Law faculty, staff and administration.
Minimum Job Requirements

High School Diploma.

Five (5) years experience.
Information to Applicant
Collective Bargaining Unit (Union): This position is in the collective bargaining unit represented by AFSCME local 2087 and you may be required to pay an agency service fee through direct payroll deduction.
Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).
Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.
Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.
Veterans Preference: Applicants claiming veteran's preference must submit official proof at the time of application.
Residency Preference: The Residency Preference Amendment Act of 1988, D.C. Law 7-203, created a system in which provides that any applicant for employment in the Career or Educational Services who is a bona fide resident of the District of Columbia may claim a residency reference at the time of application. An applicant selected for an appointment based on District residency will be required to submit no less than eight (8) proofs of bona fide District residency. Bona fide District residency must be maintained from the date of appointment to the position for seven (7) consecutive years. Failure to maintain bona fide District residency for the (7) year period will result in forfeiture of employment.
Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.
Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.
Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.
Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.
Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.
The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University's EO Policy Statement, please visit: