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Executive Assistant to the President

Company CunninghamLegal
Location Auburn, CA 95603
Update 6 Day ago
300

Join a successful, family-owned (and awesome) law firm in the field of Estate Planning, Trust Administration and Tax Planning in the historic district of Auburn, CA.

We are seeking a full-time Executive Assistant to join the growing team in our Auburn and El Dorado Hills offices. The ideal candidate will have strong communication, multi-tasking, and organizational skills as well as promptness and attention to detail. This position will work directly with the firm President as well as internal team members and the company President’s family to develop and execute all tasks and assignments. The candidate should be able to handle multiple projects and adjust priorities at a moment’s notice, in a manner that is organized, consistent and upbeat. We need a reliable and productive team member who takes pride in delivering exceptional results with an “I’ll take care of it” personality.

Responsibilities:

  • Direct administrative support and coordination (both personal and professional) for President of the firm
  • Direct coordination of daily calendar to include coordinating scheduling as needed
  • Schedule client and personal appointments
  • Schedule project days and assist in keeping President on schedule at all times
  • Schedule personal appointments and manage tasks for President and family as needed
  • Schedule client appointments alongside Director of First Impressions
  • Update office calendar to reflect personal calendar
  • Answer/screen/initiate phone calls for President
  • Respond to all client requests on behalf of President to include any needs, solutions to any problems, changes to client’s documents and organize/summarize all items communicated to President
  • Timely preparation and submission of all assigned projects
  • Type/compose correspondence as needed/requested
  • Internet research as requested
  • Organization/tracking of President’s airline/hotel/rental car bookings
  • Travel, meeting and event booking coordinator for applicable staff
  • Errands professional and personal for company President
  • Handle President’s personal paperwork
  • Picking up President’s lunches or other small errands
  • Complete various office tasks such as filing, copying, scanning, etc. as needed
  • Prepare, compile reports needed by company President
  • Inputting attorney time sheets into Abacus Law (client management software)
  • Other occasional duties as assigned by Estate Planning Department, such as setting signing appointments, collecting payments and copying documents
  • Locations will rotate between multiple offices, but primarily El Dorado Hills and Auburn, CA throughout the week; as needed by company President

Minimum Required Qualifications:

  • High school diploma or equivalent
  • Two years of work experience in an office environment
  • An “I can do it” and “I’ll take care of it” mindset
  • Strong organizational skills
  • Ability to change direction/scope of tasks if necessary (and go with the flow)
  • Strong people skills – working with internal and external clients of all walks of life
  • Strong verbal and written communication skills
  • Telephone/meeting etiquette
  • Ability to prioritize and multi-task, with strong attention to detail
  • Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)
  • Reliable transportation

Desired Qualifications

  • AA or Bachelor’s Degree or five (5) years related work experience in a business setting
  • Five years of work experience in an office environment

Compensation is $17.00 per hour. No contractors, freelancers or staffing agencies will be considered. Please submit a resume and cover letter for consideration. Submissions without a cover letter will not be considered.

Job Type: Full-time

Salary: $17.00 /hour

Required education:

  • High school or equivalent

Required experience:

  • Calendar Management: 2 years
  • Administrative Support: 2 years

Required license or certification:

  • Driver's License