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Training Coordinator

Company Care ATC Inc
Location Tulsa, OK 74134
Update 6 Day ago
CareATC provides on-site and near-site medical clinics for medium to large-sized companies across the US delivering primary care medical to the employees and their families. CareATC physicians take a proactive approach working with their patients focusing on chronic disease management assisting with the prevention of catastrophic illnesses for their patients and reducing large claim costs for the employers.

General Summary: A non-exempt position that provides administrative support to the corporate training function and creates curriculum and associated end-user and facilitator training materials supporting CareATC staff. The training coordinator organizes, schedules, and plans learning events, creates course materials, procures supplies, prepares notifications and may conduct training classes and assist with helping clinic personnel with electronic health record (eCW) questions. The coordinator also manages training tracking through the corporate learning management system and maintains training records. The coordinator manages administration of, and ensures completion of, onboarding plans, new hire and compliance training.

Essential Job Responsibilities:
1. Manage training tracking; maintain training records and documentation according to applicable internal and external requirements.
2. Compose, edit and update training material as needed.
3. Lead training activities in a collaborative manner; coach and give constructive feedback to participants.
4. Work cohesively with clinical managers to ensure clinical staff is in compliance with company training requirements.
5. Liaison between quality & compliance department and clinical managers to ensure communications are thoroughly delivered and messages are being universally delivered.
6. Perform data entry to record, plan and schedule training using the corporate learning management system.
7. Update the learning management system as needed including assigning curriculum, adding and deleting new courses, etc.
8. Maintain training plans for new hires, onboarding, and qualification purposes. Ensure timely completion and proper sign offs.
9. Maintain compliance records of certifications, licenses, required employee health records.
10. Coordinate activities for training events including scheduling training rooms, sending notifications, scheduling attendees and trainers, creating and preparing course materials including tests, evaluations, handouts, and other training aides. Coordinate snacks and meals for participants as needed.
11. Compile, analyze, and organize training data and reports.
12. Purchase training supplies and manage stock on hand.
13. Maintain and publish training schedule and/or calendar.
14. Other duties as assigned.

We are looking for someone who:
  • Has strong written communication and editing/proof reading skills. Must be an effective communicator.
  • Exhibits strong attention to detail.
  • Has an out-going, dynamic personality and can build outstanding relationships.
  • Is metrics-oriented, organized and understands how to navigate enterprise-level organizations strategically and effectively.
  • Has a passion for promoting a preventive and healthy lifestyle.
  • Has a technical aptitude for learning and implementing back office software.
Minimum Qualifications:
Education: Associates degree in healthcare field preferred with some adult education and instructional design experience preferred. On-the-job experience may be an acceptable substitute.
Licensure/Registration/Certification: Current state license as a registered medical assistant professional or other clinical license as required by state preferred. Current CPR certification preferred.

Experience: Minimum of 1 to 3 years experience in healthcare and/or training. Excellent skills in writing, editing, and proofreading of material for clarity, accuracy, and conciseness. Proficiency with Microsoft Office (Word, Outlook PowerPoint, Excel) in order to design and implement curriculum. Experience in the creation of on-line tutorials preferred.