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Administrative Assistant

Company Sheehan Genetics, LLC
Location Fresno, CA
Update 5 Day ago
300

SNFL Group (Special New Fruit Licensing) is dedicated to the development of table grape varieties, from hybridization, selection and evaluation to the commercial launch of the best selections, to the integral administrative and legal management aspects that entail the commercial development of a patented variety. SNFL is part of the AMC Group. The headquarters and Innovation Center are located in Spain, and besides Europe it has branches in the United Estates, South Africa, Chile, Peru and Mexico.

Job Description:

The Administrative Assistant provides support to the Sheehan team by performing a number of administrative tasks.

Responsibilities & Duties:

Accounts Payable

  • Vendor bills coding
  • Entering charges for Purchase Order, Invoicing and Repacking
  • Email approved coded vendor bills to A/P Specialist daily

Revenues

  • Maintain revenues spreadsheet tracking all contracts and pertinent data
  • Document retention, including contracts, agreements, etc.

Accounts Receivable

  • Maintain receivables of accounts from Mexico and US growers in Famous
  • Follow up with growers when amounts receivable are past due

Other

  • Administrative/clerical support for Sheehan tech team
  • Keep contracts up to date and communicate electronically with customers for invoice payments.
  • Database maintenance of current and new Licensees.
  • Maintain and reconcile petty cash
  • Filing
  • Reservations and purchases required by Sheehan Program
  • Other duties as assigned

Qualifications:

Education:

  • High school diploma or equivalent required; technical school certification or Associates
  • Degree relating to Business administration is a plus

Experience:

  • A minimum of 1-2 years of direct experience as administrative assistant
  • Previous experience in produce sales is a plus

Specialized knowledge:

  • Knowledge of financial and accounting principles and practices is a plus

Skills:

  • Must be fluent in written and spoken Spanish
  • Advanced software skills are required including Famous Software (or experience with other similar software) and Microsoft Office applications, (i.e., Word, Excel, PowerPoint, Outlook).
  • Advanced experience working with Excel including the use of spreadsheets, formulas and pivot tables is required

Abilities:

  • Ability to learn new duties with minimal repetition
  • Ability to manage tasks from its initiation to completion with minimal supervision;
  • Ability to maintain effective working relationships with customers, supervisors, employees and peers.
  • Ability to prioritize and possess a strong attention to detail
  • Ability to communicate verbally and comprehend verbal instructions
  • Ability to provide strong quality customer service and solve challenging issues

Other characteristics such as personal characteristics:

  • Can-do attitude with willingness to proactively solve issue
  • Self-motivated, self-starter, detail oriented, analytical and organized
  • Personable and professional presence

Working conditions:

  • Ability to work indoors in an office environment.
  • Occasionally required to work outside in heat/cold and wet/humid conditions.
  • Duties may require working outside standard work hours (i.e., work Monday through Friday and seasonally on a Saturday)

Physical requirements:

  • While performing the duties of this job, the employee is frequently required to sit for long periods of time; stoop, reach, and walk as well as other physical activities associated with an office environment.
  • Regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and reach with hands and arms.
  • Requires sufficient sight and hearing to perform all duties.

Job Type: Full-time

Required education:

  • Associate

Required experience:

  • Sales: 2 years
  • ex: 2 years
  • Administrative Assistant: 2 years
  • Accounting: 2 years

Required language:

  • Spanish