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Administrative Assistant

Company Aetna
Location San Diego, CA
Update 6 Day ago
Supports the CMO and medical management department. Reports to the CMO. Provides a wide variety of general administrative support for managers or department. Composes routine correspondence, compiles data for routine reports, file maintenance, answer telephones and coordinates calendar. Supports the new hire onboarding process and other manager delegated tasks as assigned.

Fundamental Components:
Screens telephone calls, answers routine questions and furnishes information(*)
Opens, sorts, distributes, scans, organizes, prioritizes and responds to mail
Coordinates calendars; scheduling meetings, room reservations, hospitality arrangements(*)
Operates and maintains various office equipment(*)
Orders and maintains office supplies
Significant portion of duties may be in support of basic technical discipline (e.g., sales, underwriting, network, etc.)(*)
Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters(*)
Coordinates land and air travel arrangements
Produces a variety of correspondence, reports, and presentations using the appropriate software(*)
May be a manager delegate for UltiPro and HR related tasks.

  • Minimum of 1 year of administrative or technical support experience; Required
  • Healthcare, medical, managed care background/experience; Strongly Preferred
  • Strong organization and communication skills; Required
  • Proficient with MS Office Suite, including Visio, Outlook, Word, Excel, and PowerPoint; and strong keyboard navigation skills; Required
  • Ability to travel to satellite office in W. Sacramento as needed

The highest level of education desired for candidates in this position is a High School diploma, G.E.D. or equivalent experience.

Functional - Administration / Operations/Document production & distribution/1-3 Years
Functional - Administration / Operations/Mail Processing/1-3 Years
Functional - Administration / Operations/File Maintenance/1-3 Years
Functional - Medical Management/Medical Management - Managed Care/Insurance Administration/1-3 Years
Functional - Administration / Operations/Telephone / Receptionist/1-3 Years

Technical - Desktop Tools/Microsoft Outlook/4-6 Years/End User
Technical - Desktop Tools/Microsoft Word/4-6 Years/End User
Technical - Desktop Tools/TE Microsoft Excel/4-6 Years/End User
Technical - Desktop Tools/Microsoft Visio/4-6 Years/End User

General Business/Communicating for Impact/ADVANCED
General Business/Maximizing Work Practices/ADVANCED
Technology/Leveraging Technology/FOUNDATION

General Business/Applying Reasoned Judgment/FOUNDATION
Leadership/Collaborating for Results/FOUNDATION
Service/Demonstrating Service Discipline/FOUNDATION

Are you ready to join a company that is changing the face of health care across the nation? Aetna Better Health of California is looking for people like you who value excellence, integrity, caring and innovation. As an employee, youll join a team dedicated to improving the lives of the most vulnerable in our population. Our vision incorporates community-based health care that works. We value diversity. Align your career goals with Aetna Better Health of California, and we will support you all the way.

Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.