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Athletics Office Assistant, Part-Time

Company The College of Saint Rose
Location Albany, NY
Update 5 Day ago
Athletics Office Assistant serves as the first point of contact for visitors to the Athletics Department. This position also maintains the department's records, assists with team travel arrangements and supports equipment room operations, as directed by Athletics Office & Equipment Coordinator.

  • Serve as a point of contact and first level respondent to phone calls, and walk-ins in a highly visible office.
  • Maintain the email distribution list for athletics department staff and student-athletes
  • Maintain sports team rosters in Banner
  • Collect the records of weekly study hall hours, transfer the information into the computer log and communicate with coaches and compliance officer as needed
  • Manage reservations for Athletics Conference Room; secure alternate meeting spaces as needed
  • File and process incoming and outgoing mail, copies, documents, and run errands
  • Maintain inventory of office supplies for coaches and administrators
  • Maintain and update bulletin boards and display cases in the Events and Athletics Center
  • Assist with team travel arrangements, including hotel and bus reservations, and prepare accompanying purchase orders
  • Assist with logistics for Department events, including room reservations, food orders and mailings
  • Assist with equipment room operations, including preparing purchase orders for uniforms/equipment/supplies as directed
  • Assist with receipt and processing of ordered items, including verifying package slips
  • Other duties as assigned

  • Minimum of six months experience in an administrative support position.
  • Associates Degree or at least two years of college coursework preferred.
  • Excellent interpersonal and communication skills, including ability to effectively interact with various constituencies from diverse backgrounds.
  • Experience maintaining and updating electronic and paper records
  • Experience with processing accounts payable, inventory control and/or handling logistics of events is preferred
  • Demonstrated organization skills including attention to detail, time management, and ability to multi-task on a daily basis
  • Intermediate level computer skills using MS Office Suite, especially Excel
  • Work experience with Ellucian Banner preferred
  • Interest and ability to work a part-time, academic year schedule

Additional Information:
Academic Year position: 40 weeks from mid-August to mid-May

20 hours/week. Monday-Friday, 9:00 am - 1:00 pm.

Some flexibility to the schedule is expected.

Pay range starts at $13.45 per hour, commensurate with experience

Comprehensive health and dental benefits, generous time off, a tuition remission plan to further enhance your knowledge and skills, retirement plans through TIAA, and wellness programs including the use of our fitness center.

The College of Saint Rose values diversity and abides by federal, state and local law in admissions, employment and all services and programs provided. It does not unlawfully discriminate on the basis of race, color, sex, religion/creed, disability, age, national/ethnic origin, gender identity or expression, sexual orientation, familial status, marital status, military status, domestic violence victim status, or any other condition established by law.

The College of Saint Rose is committed to providing a safe, supportive, and secure environment for the entire college community and upon request, will provide its annual security report. This report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off campus buildings or property owned or controlled by the College, and on public property within, or immediately adjacent to and accessible from the campus. This report also includes institutional policies concerning campus security, such as policies concerning sexual assault and other matters. You can obtain a copy of this report by contacting the Office of Safety and Security at 518-454-5187 or on line at

Application Instructions:
In order to be considered for this position, you must submit your credentials online. Create a College of Saint Rose Employment Account by clicking on the APPLY NOW tab below. You will be able to upload the following documents, which are required for consideration:
  • Resume

  • Cover letter (required, as this is a demonstration of your writing skills)
Already have a College of Saint Rose Employment Account ? Login to add documents or update your account.