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Office Assistant II

Company Workplace Alaska
Location Anchorage, AK
Update 5 Day ago
300
The Alaska Oil and Gas Conservation Commission (AOGCC) is currently recruiting for a permanent, full-time Office Assistant II.

The AOGCC is an independent, quasi-judicial agency of the State of Alaska. The AOGCC oversees all oil and gas drilling, development and production, reservoir depletion and metering operations in the state of Alaska. The AOGCC is responsible for preventing waste, protecting correlative rights, improving ultimate recovery, and protecting underground freshwater. It administers the Underground Injection Control (UIC) program for enhanced oil recovery and underground disposal of oil field waste in Alaska. The AOGCC serves as an adjudicatory forum for resolving certain oil and gas disputes between owners, including the State. The AOGCC carries out statutory mandates consistent with the protection of health, safety and the environment. It strives for cooperation with industry, while maintaining well-defined and essential regulatory requirements.

Key responsibilities for this position include:
  • Answering and routing incoming telephone calls
  • Greeting the public
  • Maintaining office supplies
  • Entering and retrieving information from an electronic database, quickly and accurately
  • Filing
  • Document preparation and finalization
  • Distributing mail
  • Providing information to the public or other agencies requiring interpretation and explanation of policies and a general knowledge of all services of the agency
  • Working as part of a team being able to coordinate communications and efforts among team members
  • Operating standard office equipment
We are looking for an individual with the following traits and skills:
  • Excellent clerical skills and a thorough understanding of clerical functions
  • Enthusiasm for what you do
  • Must possess exceptional reliability, trustworthiness and the absolute ability to safeguard confidential and sensitive information
  • Professional oral, written and interpersonal communication skills
  • Ability to multi-task with frequent interruptions while remaining calm, organized and accurate
  • Positive and outgoing attitude
  • Detail-oriented
  • Ability to deal with angry and upset individuals in a professional manner
  • Proficient typing skills
  • Openness and flexibility in your approach to developing new knowledge and skills
  • Demonstrated working knowledge of Microsoft Office, specifically Word, Excel, and Outlook
If you feel you possess these strengths, then we want to hear from you. We offer a dynamic team-centered and professional working environment.

MINIMUM QUALIFICATIONS:

High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:
"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

ADDITIONAL REQUIRED INFORMATION:

COVER LETTER REQUIREMENTS
A cover letter is required for this position. The cover letter should be in a standard business format and should briefly detail why you want this position and why you should be selected. Your cover letter will be considered a writing sample so proper composition, grammar, and spelling is important.

Your complete applicant package, including cover letter, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not provide a cover letter as required, your application package may be determined to be incomplete and will not advance to the next phase of the recruitment and selection process.

ATTACHMENTS
Please attach the required documents to your application before submitting it online or, if unable to attach to your application, submit your application online and fax them to the contact number provided in the job posting.

Required attachments for this recruitment are a cover letter and certified typing assessment.

TYPING ASSESSMENT
A certified typing assessment is required for this recruitment. Candidates must submit a current typing assessment (within the last 6 months) at the time of application. Typing assessments are available, free of charge, at any Alaska Job Center. Location information is available at the following website - http://www.jobs.state.ak.us/offices/index.html . Results should be attached to the application packet.

INTERVIEW
Applicants invited for an interview will be required to provide the following at the time of interview:

  • List of three (3) professional references including current daytime phone numbers. At least one must be a current or former supervisor. No personal references will be allowed; all must be professional.
  • Copies of your two (2) most recent performance evaluations. If performance evaluations are not available please provide two (2) letters of professional reference.
  • College transcripts (if using education to meet the minimum qualifications). These
    can also be attached to your application at the time of submission.
  • After the panel interview, applicants will perform a skills demonstration in Microsoft Excel and/or Word. This is a timed exercise of 45 minutes.

    EDUCATION
    If post-secondary education is required to meet the minimum qualifications, you must fill in the Education and Training section of the Applicant Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field. Copies of transcripts will be required at the time of interview.

    SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
    Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

    WORK EXPERIENCE
    If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

    WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
    Questions regarding application submission (including account creation) or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or 907-465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov .

    For applicant password assistance please visit: https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=Alaska .

    For specific information in reference to the position, please contact the hiring manager listed in the Contact Information section below.

    EEO STATEMENT
    The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats to apply for this position, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

    CONTACT INFORMATION:

    Name: Tracie Paladijczuk
    Phone: 907-279-1433
    Fax: 907-276-7542
    Email tracie.paladijczuk@alaska.gov